Executive Assistant

RecruitMyMom

. Administer the COO’s schedule by prioritising and rescheduling appointments .

Posted 10/9/2026contractCenturion • South AfricaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive calendars and organizing complex travel itineraries while providing high-level administrative support. Proficient in Microsoft Office Suite and adept at liaising with stakeholders to ensure effective communication and meeting logistics.

Highest-signal resume keywords

Executive Calendar ManagementMulti-Leg Travel Itinerary OrganizationAdvanced Microsoft Outlook SkillsMicrosoft Office Suite ProficiencyExperience Supporting C-Suite Executives

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Executive Calendar ManagementTravel Itinerary OrganizationMeeting CoordinationConfidentiality MaintenanceStakeholder Liaison

Soft Skills

Professional DiscretionCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft Office Suite

Certifications & Qualifications

National Senior CertificateTertiary Qualification in Business Administration or Office Management

Industry Keywords

Executive AssistantSenior Administrative CapacityFast-Paced Corporate Environment

About the role

Key responsibilities & impact

Administer the COO’s schedule by prioritising and rescheduling appointments
Identify and resolve scheduling overlaps at least two weeks in advance
Balance meetings with focus time and preparation periods
Organise virtual and in-person meetings, including room bookings, catering, and equipment logistics
Liaise with internal and external stakeholders regarding objectives, attendees, and meeting requirements
Manage end-to-end travel arrangements, including flights, accommodation, and transport, for the COO and broader executive team
Coordinate short-term accommodation and travel profiles for new joiners and visiting guests
Provide ad-hoc executive support while maintaining confidentiality and professional discretion
Collaborate with the Business Support Manager to ensure seamless handovers and alignment with organisational standards

Requirements

What you’ll need

National Senior Certificate is essential
5–8 years of experience as an Executive Assistant, Virtual Assistant, or in a senior administrative capacity
Proven track record of supporting C-Suite or senior leadership teams
Demonstrated expertise in managing intricate executive calendars
Experience organising multi-leg travel itineraries
Gauteng-based or near Pretoria to facilitate hybrid needs
Preferred: relevant tertiary qualification in Business Administration or Office Management
Preferred: prior experience in a fast-paced corporate environment
Advanced Microsoft Outlook skills
Microsoft Teams proficiency
Microsoft Office Suite proficiency, including Word, Excel, and PowerPoint

Benefits

Comp & perks

Virtual/remote work structure with a hybrid component
Opportunity for the scope of work and hours to increase over time
Work directly with top-tier executive leadership