FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Executive Assistant
RecruitMyMom. Coordinate Director schedules, resolve scheduling conflicts, and protect focus time .
About the role
Key responsibilities & impact- Coordinate Director schedules, resolve scheduling conflicts, and protect focus time
- Issue reminders for investor calls, conveyancing deadlines, and networking events
- Manage asynchronous updates and convert voice notes and messages into daily task priorities
- Organize, track, and chase property documents including Memorandums of Sale, valuation reports, signed loan agreements, and Deeds of Trust
- Maintain records of outstanding solicitor and lender queries to support property completions
- Keep property spreadsheets, entity structures, and deal tracking sheets updated
- Help select, implement, and manage task-tracking tools such as Trello, Asana, or Google Workspace
- Standardize document naming conventions and maintain organized Google Drive folders
- Identify operational bottlenecks and establish Standard Operating Procedures
- Maintain investor tracking spreadsheets and assist with presentation collateral
- Collect project updates, case studies, and deal milestones for social media scheduling
Requirements
What you’ll need- Proven experience as an Executive Assistant, Personal Assistant, or in an operational support role, ideally within property development, real estate, or investment sectors
- Strong numerical aptitude and exceptional attention to detail when working with spreadsheets and legal documents
- Experience with Google Workspace (Drive, Sheets, Docs) and project management software (Trello, Asana, or similar)
- Comfortable and experienced working remotely with minimal supervision and managing flexible or asynchronous working hours
- Excellent written and verbal communication skills
- High level of initiative and problem-solving ability
- Fully set up home office
Benefits
Comp & perks- Flexible, part-time remote contract starting at 2–5 hours per week, with opportunity to scale hours as the role grows
- Fully remote flexibility working aligned with UK time zones
- Opportunity to work closely with ambitious property entrepreneurs and shape the operational foundation of a growing portfolio