Operations and Admin Coordinator

RecruitMyMom

. Create and send client invoices.

Posted 10/12/2026contractRemote • South AfricaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in invoicing, bookkeeping, and client onboarding processes while effectively utilizing cloud applications like Zoho Books and Notion. Exhibits strong organizational skills and clear written communication to manage project documentation and client interactions.

Highest-signal resume keywords

InvoicingBookkeeping AdministrationZoho BooksNotionClear Written Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

InvoicingBookkeeping AdministrationFormatting SkillsDocument ManagementTask List Management

Soft Skills

Self-MotivatedProactiveIndependent WorkEffective Communication

Tools & Technologies

Zoho BooksNotionIndyPodiaGoogle Workspace

Industry Keywords

Client OnboardingExpense UploadsProject ManagementCloud ApplicationsRemote Work

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Create and send client invoices.
Upload expenses and capture basic transactions from Stripe, PayPal, and South African and UK bank accounts into Zoho Books.
Help onboard new clients by generating contracts using Indy templates, emailing clients about required documents, and setting up shared Google Drive folders.
Copy, format, and schedule written content in Podia for newsletters and course updates.
Format client documents, proposals, and project templates.
Pull action points from call notes/transcripts and update task lists.
Keep project boards and folders organized using Notion and Google Workspace.

Requirements

What you’ll need

Confident working in cloud apps and quick to pick up new tools.
Familiarity with (or willingness to learn) Zoho Books, Notion, Indy, and Podia.
Experience with invoicing, receipt uploads, and basic bookkeeping admin.
Great formatting skills and clear written communication.
Self-motivated and proactive; gets things done, asks the right questions, and works well independently.
Solid remote setup with consistent weekly capacity.

Benefits

Comp & perks

Fully Remote & Flexible: Work from anywhere with flexible hours around your schedule.
Streamlined Workflows: Clear tasks and supportive leadership.
Scalable Hours: Potential to take on more hours as new projects launch.