Project Coordinator

Red Nucleus

. Support the coordination and administration of projects from initiation through closeout .

Posted 10/23/2026full-timeToronto • CanadaJunior💰 CA$58,000 - CA$68,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination and administration capabilities, with proficiency in project management tools and systems. Exhibits exceptional organizational skills, attention to detail, and effective communication to support project lifecycle management.

Highest-signal resume keywords

Project CoordinationProject Management ToolsOrganizational SkillsCommunication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Coordination PrinciplesData EntryExpense TrackingDocument SubmissionProject Management Systems

Soft Skills

Time ManagementProactive MindsetCollaborationProblem-SolvingInterpersonal Skills

Tools & Technologies

Microsoft OfficeProject Management SoftwareAgency Management SystemsPublication Databases

Industry Keywords

Medical CommunicationsProfessional ServicesConsultingRegulatory ReviewClient Meetings

About the role

Key responsibilities & impact

Support the coordination and administration of projects from initiation through closeout
Create, maintain, and update project tasks, timelines, and milestones within the project management system
Ensure project information remains accurate and current throughout the project lifecycle
Assist with project setup, including timelines aligned with scopes of work and billing schedules
Support resource booking and scheduling across project tasks
Prepare and maintain internal and client status reports for review
Coordinate internal and client meetings, including agendas and meeting recaps
Support medical, legal, and regulatory (MLR) review processes, including document submission, tracking, and follow-up
Maintain organized project documentation and records in accordance with company procedures
Track and allocate project-related expenses
Assist with data entry and maintenance in agency management systems and publication databases
Support audits, invoicing activities, and revenue reporting
Communicate effectively with internal teams and escalate issues or risks as needed
Participate in client meetings and programs to support senior team members, including onsite attendance when required
Perform other project coordination and administrative duties as assigned

Requirements

What you’ll need

Bachelor's degree required; Communications, Life Sciences, Business, or a related field preferred
Equivalent industry experience may be considered
1-2 years of experience in project coordination, project management, or a related administrative role
Experience in a medical communications, agency, consulting, or professional services environment preferred
Experience with project management tools and systems preferred
Foundational knowledge of project coordination principles and workflows
Strong organizational and administrative skills with exceptional attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment
Excellent written, verbal, and interpersonal communication skills
Ability to follow established processes and appropriately escalate issues
Strong time management and prioritization skills
Proactive, solutions-oriented mindset with a willingness to learn and grow
Ability to collaborate effectively with cross-functional teams
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Familiarity with project management and document submission systems preferred
Professionalism, integrity, and composure under pressure