Project Coordinator

Red Nucleus

. Support medical communications projects from initiation through closeout under the guidance of Client Engagement or Project Manager .

Posted 10/5/2026full-timeToronto • CanadaJunior💰 CA$58,000 - CA$69,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination capabilities, including proficiency in project management systems and tools, while maintaining attention to detail and effective communication. Ability to manage timelines, resources, and documentation in compliance with established processes.

Highest-signal resume keywords

Project CoordinationMedical CommunicationsMicrosoft Office ProficiencyOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementData EntryTimeline ManagementExpense TrackingInvoicingDocument Submission SystemsSOP ComplianceResource SchedulingMeeting CoordinationAudit Support

Soft Skills

Attention to DetailTime ManagementCollaborationProactive MindsetProblem-Solving

Tools & Technologies

Project Management SystemsAgency PlatformsDatabases

Industry Keywords

MedicalLegalRegulatoryProfessional ServicesConsulting

About the role

Key responsibilities & impact

Support medical communications projects from initiation through closeout under the guidance of Client Engagement or Project Manager
Create, update, and maintain project tasks, timelines, milestones, and records within project management systems
Assist with project setup, including timelines, scopes of work, and billing schedules
Support resource scheduling and allocation of project hours
Prepare status reports, meeting agendas, and recaps
Coordinate internal and client meetings
Support Medical, Legal, and Regulatory (MLR) review processes, including submission tracking and follow-up
Maintain project documentation and historical records in accordance with SOPs
Track project expenses and assist with invoicing, audits, and revenue reporting
Perform data entry and system maintenance across agency platforms and databases
Communicate with internal teams and escalate risks or issues as appropriate
Participate in client meetings and programs in a support capacity, including onsite when required
Perform other project coordination and administrative duties as assigned

Requirements

What you’ll need

Bachelor's degree required or equivalent related experience
1–2 years of experience in project coordination, project management, or a related administrative role
Experience in medical communications, agency, consulting, or professional services environments preferred
Exposure to project management systems and tools preferred
Understanding of project coordination practices and workflows
Strong organizational skills and attention to detail
Ability to manage multiple priorities and deadlines
Excellent written, verbal, and interpersonal communication skills
Strong time management and prioritization abilities
Ability to follow established processes and appropriately escalate issues
Collaborative, proactive, and solution-oriented mindset
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Familiarity with project management and document submission systems preferred
Professionalism, integrity, and composure under pressure
Willingness to travel occasionally (less than 10%)

Benefits

Comp & perks

Occasional travel opportunity (less than 10%)