Office, Accounts Administrator

Remote Choice

. Prepare accurate customer quotations using measurements, specifications and information provided by the sales team.

Posted 10/22/2026full-timeRemote • South AfricaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong attention to detail and numerical skills for accurate quotation preparation and order processing. Proficient in administrative support and effective communication, ensuring efficient collaboration with suppliers and internal teams.

Highest-signal resume keywords

Attention To DetailNumerical SkillsXero Accounting SoftwareMicrosoft Office ApplicationsOrder Processing

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Quotation PreparationOrder ProcessingBank ReconciliationPricing AnalysisCustomer Record Maintenance

Soft Skills

Organisational SkillsWritten CommunicationVerbal CommunicationProactive ApproachTeam Collaboration

Tools & Technologies

XeroMicrosoft OfficeCRM SystemsQuotation Management Software

Industry Keywords

ManufacturingConstructionTradeRetailInteriors

About the role

Key responsibilities & impact

Prepare accurate customer quotations using measurements, specifications and information provided by the sales team.
Review and check quotations to ensure measurements, pricing and product details are correct.
Process and place supplier orders, ensuring accuracy and monitoring progress through to delivery.
Check pricing and profit margins to ensure quotations and orders meet business requirements.
Assist with basic accounts administration, including bank reconciliations using Xero.
Maintain accurate customer records and update internal systems.
Liaise with suppliers and internal teams to resolve queries and ensure orders are processed efficiently.
Provide general administrative support, including managing correspondence, updating records and following up on outstanding tasks.

Requirements

What you’ll need

Excellent attention to detail, with the ability to identify discrepancies and ensure accuracy.
Strong numerical skills and confidence working with figures, pricing and calculations.
Good organisational skills with the ability to prioritise tasks and manage workloads effectively.
Confident IT skills, including experience using Microsoft Office applications.
Good written and verbal communication skills.
A methodical and proactive approach to work.
Comfortable working with detailed information, specifications and administrative processes.
Ability to work independently while supporting a wider team.
Previous experience in an office administration, sales administration or order processing role is advantageous but not essential.
Experience using Xero or similar accounting software, particularly bank reconciliations, is advantageous but not essential.
Experience working within a manufacturing, construction, trade, retail or interiors environment is advantageous but not essential.
Familiarity with CRM systems or quotation/order management software is advantageous but not essential.

Benefits

Comp & perks

Full training will be provided on the company's internal systems, products and processes.