Virtual Assistant – Operations & Admin Support

Remote Office

. Own and manage the CEO's task pipeline in ClickUp .

Posted 9/21/2026part-timeRemote • AustraliaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organisational and administrative capabilities, with proven experience in managing task pipelines, data entry, and supporting workflows involving AI agents. Proficient in using ClickUp and Google Workspace to maintain accurate records and facilitate effective communication.

Highest-signal resume keywords

ClickUp Task ManagementData Entry AccuracyXero ExperienceOrganisational SkillsAI Workflow Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data ValidationTask TrackingDocument PreparationAdministrative CoordinationDeadline Management

Soft Skills

Excellent CommunicationSelf-DirectedReliableJudgmentAdaptability

Tools & Technologies

ClickUpGoogle WorkspaceXero

Industry Keywords

Virtual AssistanceExecutive AssistanceOperations SupportBookkeepingAI Agents

About the role

Key responsibilities & impact

Own and manage the CEO's task pipeline in ClickUp
Track deadlines, update statuses, follow up on outstanding items, and flag at-risk tasks
Handle day-to-day administrative coordination, including scheduling, reminders, follow-ups, and general support
Maintain organised records, documents, and spreadsheets across Google Workspace and other business systems
Perform accurate data entry and data validation in Xero
Identify errors or missing data and flag issues before they become problems
Communicate with and support workflows involving the business's AI agents
Assist with client-related administration, including gathering information, preparing documents, and coordinating follow-ups
Learn and follow the business's specific processes

Requirements

What you’ll need

4+ years of experience
Proven experience in virtual assistance, executive assistance, administration, or operations support
Hands-on daily experience with ClickUp managing tasks, deadlines, and follow-ups
Strong data entry and data validation skills with high accuracy
Experience working with Xero is an advantage but not essential; willingness to learn
Comfortable working with AI agents and AI-driven workflows in a business setting
Strong organisational skills and ability to manage multiple priorities
Excellent written and verbal communication in English
Self-directed and reliable, able to work independently, use good judgement, and ask appropriate questions
Comfortable learning and adapting to the CEO's systems and processes
General exposure to bookkeeping or accounting administration is useful but not required

Benefits

Comp & perks

Part-time engagement of approximately 20 hours/week, with potential to scale
Remote work arrangement
Work hours of 10:00 AM–2:00 PM New South Wales Time