Personal & Executive Assistant

Remote Raven

. Own and manage the executive's professional and personal calendar .

Posted 10/2/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $6 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex executive calendars, coordinating meetings, and maintaining organized digital filing systems. Proficient in Microsoft Excel and Microsoft 365 suite, with strong communication skills and the ability to handle confidential matters.

Highest-signal resume keywords

Calendar ManagementMicrosoft Excel ProficiencyMeeting Minute DistributionMicrosoft 365 Suite ExpertiseExecutive Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementData OrganizationSummary ReportingMeeting Minute TakingExcel FormulasPivot TablesVLOOKUPXLOOKUPReport PreparationDigital Filing Systems

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationInitiativeConfidentialityAttention to Detail

Tools & Technologies

Microsoft 365 SuiteMicrosoft ExcelGoogle CalendarOutlook CalendarMicrosoft OutlookMicrosoft WordMicrosoft Teams

Industry Keywords

Executive SupportConstructionRenovationReal EstateHigh-Volume Calendar Management

About the role

Key responsibilities & impact

Own and manage the executive's professional and personal calendar
Schedule and coordinate meetings, appointments, calls, follow-ups, household appointments, and family-related commitments
Screen and manage incoming email, text, and phone communications
Draft, send, and follow up on correspondence on behalf of the executive
Handle phone calls and relay accurate summaries
Attend meetings and produce organized minutes of meetings
Track action items, owners, and deadlines
Distribute meeting notes and follow up on open items
Prepare agendas, briefing notes, and background materials
Manage Excel spreadsheets, trackers, and data files
Summarize and organize data for leadership review
Prepare reports and supporting materials
Maintain organized digital filing systems
Assist with personal scheduling, reservations, household logistics, errands, and research
Support the executive's spouse with scheduling, communication, and coordination
Sign off on documents or submissions as directed
Research vendors, services, or information and present recommendations
Anticipate needs and take initiative
Maintain strict confidentiality across personal and business matters

Requirements

What you’ll need

Proven experience managing a high-volume, complex calendar across multiple stakeholders
Strong Microsoft Excel skills, including data organization, basic formulas, summary reporting, Pivot, VLOOKUP, and XLOOKUP
Experience taking and distributing accurate meeting minutes
Excellent written and verbal English
Proficiency with Microsoft 365 suite, including Outlook, Word, and Teams
Experience with calendar and scheduling tools such as Google Calendar or Outlook Calendar
Reliable high-speed internet
Professional, dedicated remote workspace
Full-time availability Monday through Friday
Background supporting executives in construction, renovation, real estate, or a closely related industry is a plus