Safety Coordinator

Remote Raven

. Prepare and issue subcontract agreements, addenda, and renewals for signature, and track execution to completion.

Posted 9/19/2026full-timeRemote • PhilippinesJuniorMid-Level💰 $6 - $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in subcontractor agreement management, compliance administration, and documentation accuracy. Proficient in tracking insurance certificates and maintaining safety records while ensuring effective communication with vendors and subcontractors.

Highest-signal resume keywords

Subcontractor Agreement ManagementCompliance AdministrationDocument Management SystemsCOI TrackingOSHA Recordkeeping

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract AdministrationDocument TrackingInsurance Certificate ManagementVendor CommunicationDatabase Entry

Soft Skills

Strong Written CommunicationIndependent Work

Tools & Technologies

SpreadsheetsE-Signature Platforms

Industry Keywords

ConstructionRoofingTrades IndustryCompliance

About the role

Key responsibilities & impact

Prepare and issue subcontract agreements, addenda, and renewals for signature, and track execution to completion.
Maintain the subcontractor agreement repository, including effective dates, renewal dates, and amendment history.
Process subcontractor onboarding packets and verify executed agreements, licensing, W-9s, and required insurance are complete before approval.
Maintain the subcontractor documentation database and keep status current.
Route non-standard terms or requested changes to the Risk and Safety Administrator for review.
Track certificates of insurance, monitor expirations, issue renewal requests, and escalate lapses.
Verify certificates reflect required coverage types, limits, additional insured status, and waiver of subrogation endorsements.
Maintain policy and certificate files for company lines of coverage.
Support renewal and premium audit cycles by gathering and organizing requested documentation.
Serve as administrative point of contact with brokers and carriers on routine documentation requests.
Maintain and format written safety program documents, policies, and training materials, and distribute updates.
Assign, track, and follow up on safety training completion for employees, including recertification scheduling.
Coordinate scheduling and logistics for remote training sessions.
Maintain OSHA recordkeeping entries and posting schedules under the direction of the Risk and Safety Administrator.
Maintain safety files, inspection documentation, and corrective action logs.
Perform intake on reported incidents, open the file, gather statements and documentation, and route to the Risk and Safety Administrator same day.
Track corrective actions and follow up to closure.
Support workers’ compensation and claims administration, including gathering records requested by carriers and maintaining claim files.
Compile recurring reports and maintain safety and compliance dashboards.
Respond to routine documentation requests from Operations, Finance, and customers.

Requirements

What you’ll need

Minimum 2 to 3 years in compliance administration, insurance certificate management, contract administration, contractor onboarding, HR administration, or similar records driven work.
Experience preparing, routing, and tracking agreements and contract documentation.
High accuracy with document management and deadline tracking.
Strong written communication for vendor, broker, and subcontractor follow up.
Proficiency with spreadsheets, document management systems, e-signature platforms, and database entry.
Ability to work independently in a fully remote role.
Construction, roofing, or trades industry background preferred but not required.
Experience with COI tracking or contractor compliance software preferred but not required.
Bilingual English and Spanish preferred but not required.
Familiarity with OSHA recordkeeping basics preferred but not required.