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Records Administrator
Remote Recruitment. File, index and archive documents to the agreed structure .
Posted 9/15/2026full-timeRemote • South AfricaMid-LevelSenior💰 ZAR 23,000 - ZAR 25,000 per monthWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in records management, ensuring documents are accurately filed, named, and retained according to compliance standards. Proficient in data protection policies and capable of supporting audit processes while maintaining data integrity.
Highest-signal resume keywords
Records ManagementDocument ControlData Protection ComplianceMicrosoft 365Document Management System
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Records FilingData Clean-UpError CheckingAudit SupportRetention Scheduling
Soft Skills
Methodical ApproachAttention to DetailStrong Written CommunicationStrong Spoken Communication
Tools & Technologies
SharePointGoogle Workspace
Industry Keywords
Document ArchivingAudit Trail MaintenanceData Migration
About the role
Key responsibilities & impact- File, index and archive documents to the agreed structure
- Check records for completeness and correct errors
- Apply retention and disposal schedules
- Retrieve records and respond to internal requests
- Maintain logs, registers and audit trails
- Support data clean-up and migration projects
- Own the integrity of a UK company’s records — correctly filed, correctly named, retained for the right period and findable in seconds
Requirements
What you’ll need- Experience in a records, document control or administrative role
- Comfortable with Microsoft 365, SharePoint or Google Workspace
- Methodical, accurate and consistent with naming and filing
- Strong written and spoken English
- A reliable fibre connection, a working laptop and a quiet place to work
- Familiarity with a document management system
- Exposure to data protection or retention policy
- Experience supporting an audit
Benefits
Comp & perks- 100% remote — work from anywhere in South Africa
- Working hours of 09:00–17:00 UK time (11:00–19:00 SAST), Monday to Friday
- Long-term placement with a stable UK employer
- Ongoing support from the Remote Recruitment team throughout your placement