Accounts Payable Coordinator

Renovo Solutions

. Run the purchase order and invoice cycle for the Enterprise Laboratory Instrument Services (ELIS) program .

Posted 9/21/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in purchase order processing, invoice reconciliation, and vendor dispute resolution within a regulated finance environment. Proficient in maintaining compliance with safety policies and financial control requirements while managing transactional finance operations.

Highest-signal resume keywords

Accounts Payable ExperienceInvoice Matching and ReconciliationSpreadsheet ProficiencyEnterprise Resource Planning (ERP) ExperienceGxP Training

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchase Order ProcessingInvoice ReconciliationDispute ResolutionCost Centre ManagementData AnalysisFinancial ControlAccrual ManagementBudget ReportingVendor ManagementRegulatory Compliance

Soft Skills

Problem SolvingCommunicationAttention to DetailPressure ManagementCollaboration

Tools & Technologies

Enterprise Resource Planning (ERP) SoftwareCMMSSpreadsheet Software

Certifications & Qualifications

Associate or Bachelor’s Degree in FinanceBusiness or Accounting

Industry Keywords

Regulated EnvironmentSafety ComplianceOSHA GuidelinesLaboratory ProceduresFinancial Control Requirements

About the role

Key responsibilities & impact

Run the purchase order and invoice cycle for the Enterprise Laboratory Instrument Services (ELIS) program
Raise and issue purchase orders from approved requisitions with correct vendor, price, coding, cost centre and asset reference
Confirm purchase orders match quotes and contract prices before issuing
Maintain open purchase order status and close completed orders
Chase purchase orders stalled in approval or at the vendor
Match invoices to purchase orders and receipts, and investigate discrepancies
Confirm evidence that work was performed and documented before approving invoices
Route invoices to sites for work confirmation where evidence is not in the system of record
Process approved invoices for payment to agreed terms and track payment performance
Hold and query invoices that do not meet standards, recording the reason
Resolve price, quantity and scope discrepancies with vendors
Process credits, rebills and corrections and confirm completion
Escalate contract or price discrepancies to the Sourcing Coordinator
Escalate recurring vendor invoicing issues to the Director
Reconcile work order completion data against invoices with Master Data Analysts
Reconcile open purchase order and accrual positions at period end
Provide spend, commitment and payment data for budgets, client reporting and audits
Flag spend outside the entitlement position for investigation
Maintain segregation of duties and traceable requisition-to-payment records
Support internal and client audits
Escort and host OEM and third-party personnel when present at client sites
Confirm third-party induction, badging, site access and safety compliance
Confirm authorised work and complete service records before third parties leave site
Escalate unannounced arrivals or work outside authorised scope

Requirements

What you’ll need

2+ years of experience in accounts payable, purchase order processing or a comparable transactional finance role
Demonstrated experience matching invoice to purchase order and receipt, and investigating mismatches
Experience resolving invoice and pricing disputes directly with vendors
Strong spreadsheet capability including lookup and reconciliation techniques
Experience with an enterprise resource planning or purchasing platform
Experience with a CMMS as a source of work order evidence preferred
Comfortable holding an invoice and explaining why under pressure to clear a backlog
Experience in a regulated or technical service environment preferred
Associate or Bachelor’s degree in finance, business or accounting preferred
Equivalent experience considered
Training in GxP, data integrity and financial control provided or required
Must follow Renovo safety policies, procedures, and injury and illness prevention expectations
Must follow applicable customer site safety requirements, OSHA guidelines, and laboratory or facility-specific procedures
Must complete required safety training assignments on time
Must maintain segregation of duties between requisition, approval and payment
Must meet client procurement policy and Renovo financial control requirements

Benefits

Comp & perks

Opportunities for employees to grow within the company
Ongoing training
Mentorship programs
Supportive work environment
Promotion from within
Training in GxP, data integrity and financial control provided or required
Purchasing platform and CMMS training provided after hire
Approximately 5% travel for training and program meetings