Executive Assistant

Replika

. Own the CEO's calendar and inbox .

Posted 9/28/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive schedules, coordinating complex travel arrangements, and drafting communications in the CEO's voice. Proficient in utilizing tools like Google Workspace and Slack to enhance operational efficiency and maintain effective communication across time zones.

Highest-signal resume keywords

Executive Calendar ManagementTravel CoordinationWritten CommunicationTime Zone SchedulingOperational Task Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel Process ManagementMeeting Brief PreparationTask PrioritizationDocument Management

Soft Skills

Accuracy Under PressureDiscretion with Sensitive MaterialProactive CommunicationAnticipation of Follow-UpsAdaptability to Work Hours

Tools & Technologies

Google WorkspaceSlackNotionZoomAI Tools

Industry Keywords

Executive AssistantOperations CoordinatorC-Level Executive SupportFast-Paced EnvironmentCandidate Management

About the role

Key responsibilities & impact

Own the CEO's calendar and inbox
Protect the CEO's time and prepare him for scheduled commitments
Confirm, test and validate external meetings
Prepare meeting briefs covering attendees, objectives, likely questions and relevant facts
Provide proactive status updates with complete answers
Run immigration and travel processes end to end, including visa appointments, document packs, apostilles, counsel coordination, flights, hotels and ground transport
Manage one-off operational tasks such as deliveries, vendors, documents, purchases and signatures
Monitor company Slack to identify stalled work and take ownership before assignment
Draft candidate DMs, X messages, media replies and introductions in the CEO's voice
Schedule interviews across time zones, coordinate agencies and candidates, translate interview feedback into actionable information, and keep the ATS current
Publicly close out completed tasks in the relevant thread
Report to the VP of Ops, with CEO requests prioritized within the VP's priorities

Requirements

What you’ll need

3–5+ years as an EA, PA or operations coordinator to a founder or C-level executive
Experience in a small, fast company where you were the only person doing the role
Accuracy under pressure
Exceptional written English
Ability to write in someone else's voice
Ability to manage and communicate your own queue and priorities
Ability to anticipate follow-ups, delays and blockers
Comfortable working into the evening on CET
Ability to schedule across Tbilisi, Paris and San Francisco time zones
Discretion and care with sensitive material
Fluency with Google Workspace, Slack, Notion and Zoom
Already using AI tools in daily work

Benefits

Comp & perks

Flexible job schedule
Generous vacation policy
Fully remote work
Direct impact on millions of worldwide users within months
Opportunity to push the boundaries of applied AI in a consumer setting