Replika

Executive Assistant

• Own the CEO's calendar and inbox
• Protect the CEO's time and prepare him for scheduled commitments
• Confirm, test and validate external meetings
• Prepare meeting briefs covering attendees, objectives, likely questions and relevant facts
• Provide proactive status updates with complete answers
• Run immigration and travel processes end to end, including visa appointments, document packs, apostilles, counsel coordination, flights, hotels and ground transport
• Manage one-off operational tasks such as deliveries, vendors, documents, purchases and signatures
• Monitor company Slack to identify stalled work and take ownership before assignment
• Draft candidate DMs, X messages, media replies and introductions in the CEO's voice
• Schedule interviews across time zones, coordinate agencies and candidates, translate interview feedback into actionable information, and keep the ATS current
• Publicly close out completed tasks in the relevant thread
• Report to the VP of Ops, with CEO requests prioritized within the VP's priorities