Program Administration – Logistics Coordinator

Resolve To Save Lives

. Provide administrative and logistical support to the Chief Program Officer and Office of the CPO .

Posted 10/2/2026full-timeRemote • Virginia • United StatesMid-LevelSenior💰 $70,000 - $82,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational, logistical, and project management capabilities, with a focus on supporting senior leaders through effective calendar management, travel coordination, and event logistics. Proficient in maintaining accurate records and documentation while ensuring seamless communication across teams and stakeholders.

Highest-signal resume keywords

Administrative CoordinationEvent CoordinationCalendar ManagementLogistics ManagementProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportExpense ManagementTravel CoordinationMeeting CoordinationProcurement Processes

Soft Skills

Organizational SkillsAttention to DetailInterpersonal SkillsProblem-SolvingCommunication Skills

Tools & Technologies

Microsoft OfficeGoogle WorkspaceVirtual Meeting PlatformsTravel SystemsExpense Systems

Industry Keywords

Logistical SupportSenior Leadership SupportCross-Functional CoordinationConfidential Information HandlingCultural Awareness

About the role

Key responsibilities & impact

Provide administrative and logistical support to the Chief Program Officer and Office of the CPO
Manage the CPO’s calendar and scheduling, coordinate meetings, resolve conflicts, protect focus time, and align schedules with priorities
Coordinate recurring and ad hoc meetings across teams, geographies, and time zones
Support the Office of the CPO’s operating rhythm, including leadership reviews, program leadership meetings, team meetings, and recurring forums
Maintain organized records, materials, and administrative resources
Coordinate travel arrangements, including transportation, accommodations, itineraries, and visa-related logistics
Prepare, submit, and reconcile expense reports and follow up on documentation or approvals
Coordinate travel logistics for staff attending convenings, workshops, retreats, and other in-person gatherings
Provide logistical information to travelers and participants and troubleshoot issues
Coordinate end-to-end logistics for meetings, workshops, retreats, learning events, and other gatherings, including venues, travel, catering, materials, technology, and participant support
Partner with program teams and Shared Services to plan and deliver effective in-person gatherings
Coordinate meeting materials, participant communications, room and virtual meeting setup, and on-site support when needed
Track logistical actions, responsibilities, and deadlines
Anticipate participant needs and identify practical solutions
Maintain templates, checklists, vendor information, and lessons learned
Support contracting and procurement requests with Shared Services, Finance, Legal, and program teams
Track contracts, procurement requests, approvals, and administrative processes through completion
Maintain accurate records and documentation
Help colleagues navigate routine administrative requirements
Identify opportunities to streamline administrative and logistical processes

Requirements

What you’ll need

At least 5 years of experience in administrative coordination, executive support, event or meeting coordination, logistics, or a related area
Experience supporting senior leaders with complex calendar, travel, and expense management
Experience coordinating meetings, workshops, retreats, or other events involving multiple participants and logistical requirements
Experience working across teams and coordinating with internal service functions and external vendors
Experience supporting procurement, contracting, or other administrative workflows is desirable
Bachelor’s degree preferred, or equivalent combination of education and relevant professional experience
Exceptional organizational and time-management skills, with strong attention to detail and follow-through
Strong coordination and project-management skills
Ability to anticipate needs, identify potential problems, and take appropriate action with limited direction
Ability to manage competing priorities, shifting schedules, and last-minute changes
Strong interpersonal and service orientation
Sound judgment and discretion in handling confidential or sensitive information
Strong written and verbal communication skills
Ability to understand and balance the needs of multiple stakeholders
Diplomacy, tact, and cultural awareness when working across levels, functions, cultures, and geographies
Resourceful and solutions-oriented, with good judgment about when to resolve an issue independently and when to escalate it
Proficiency with Microsoft Office, Google Workspace, calendar and virtual meeting platforms, and travel and expense systems
Willingness and ability to learn new technologies, including AI-enabled productivity tools
Familiarity with expense, procurement, and contracting processes
Demonstrated interest in improving processes and finding more efficient ways of working
Composure and effectiveness under pressure
Ability to work remotely during US East Coast business hours, with occasional flexibility to accommodate meetings or events across time zones
Ability and willingness to travel occasionally to support meetings and convenings
Commitment to RTSL’s mission and values

Benefits

Comp & perks

Health insurance for you and your dependents
Contributions toward retirement
Paid annual leave and sick leave, in addition to public holidays
Two paid, week-long organization-wide breaks at mid-year and end-of-year
Professional development and home office setup benefits
Up-to-date computer equipment