Accounts Payable Assistant

Restaurant Supply

. Monitor and organize the accounts payable email inbox, respond to inquiries, and route requests to appropriate team members .

Posted 11/1/2026full-timeRemote • PhilippinesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in accounts payable processes, including invoice processing, vendor reconciliation, and discrepancy resolution. Proficient in managing multiple priorities while ensuring accuracy and timely completion of financial tasks.

Highest-signal resume keywords

Accounts Payable ExperienceInvoice ProcessingVendor ReconciliationMicrosoft Excel ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice MatchingPayment Terms UnderstandingDiscrepancy ResolutionHigh-Volume Data EntryTransaction Processing

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationAbility to Manage Multiple PrioritiesDeadline-Oriented

Tools & Technologies

Microsoft OfficeNetSuiteERP SystemsOutlook

Certifications & Qualifications

Associate's Degree in AccountingBachelor's Degree in Finance

Industry Keywords

Vendor InvoicesPayment RunsPurchase OrdersEarly Payment Discounts

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Monitor and organize the accounts payable email inbox, respond to inquiries, and route requests to appropriate team members
Enter, review, and verify vendor invoices for accuracy, completeness, coding, and supporting documentation
Assist with Tuesday and Friday payment runs by reviewing outstanding invoices, due dates, discounts, and payment eligibility
Request and review monthly vendor statements and reconcile them against internal records
Investigate and resolve discrepancies between purchase orders, vendor invoices, and statements
Respond to vendor inquiries about invoices, payment status, and account discrepancies
Coordinate with AP associates and sales team members on follow-ups and information sharing
Maintain organized, accurate, and current accounts payable records
Ensure accurate and timely invoice processing, prompt discrepancy resolution, appropriate payment-run selection, timely inquiries, organized AP records, and consistently met deadlines

Requirements

What you’ll need

1–2 years of experience in accounts payable, invoice processing, or a related finance or accounting role
Strong attention to detail and demonstrated accuracy in high-volume data entry or transaction processing
Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment
Strong written and verbal communication skills for handling vendor and internal inquiries
Basic understanding of invoice matching, payment terms, due dates, and discrepancy resolution
Proficiency in Microsoft Office, particularly Excel and Outlook
Ability to learn accounting systems and internal procedures quickly
Reliable internet connection and a suitable home office setup for remote work
Experience using NetSuite or another ERP or accounting system is preferred
Experience reconciling vendor statements and investigating invoice discrepancies is preferred
Familiarity with purchase orders, payment terms, early payment discounts, and payment runs is preferred
Associate's or bachelor's degree in Accounting, Finance, or a related field is preferred

Benefits

Comp & perks

Fully remote work arrangement
Suitable home office setup for remote work
Reliable internet connection requirement