Office Administrator – Head Office

RETAILORS

. Manage the day-to-day operations of the Head Office .

Posted 10/14/2026full-timeToronto • CanadaLead💰 CA$60,000 - CA$70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Office Suite and Canva for creating presentations and communications, alongside exceptional organizational and problem-solving skills to manage office operations and support cross-functional teams effectively.

Highest-signal resume keywords

Advanced Proficiency In Microsoft Office SuiteStrong Experience Using CanvaExceptional Organizational SkillsStrong Written And Verbal Communication SkillsExperience Planning Corporate Events

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationMeeting CoordinationDocument ManagementExpense AdministrationTravel ArrangementsOnboarding CoordinationBasic Technology TroubleshootingEvent Planning

Soft Skills

Attention To DetailProblem-Solving AbilitiesService-Oriented ApproachAbility To Work IndependentlyCollaboration Skills

Tools & Technologies

CanvaMicrosoft Office SuiteGoogle WorkspaceMicrosoft Teams

Certifications & Qualifications

College DiplomaUniversity Degree

Industry Keywords

Retail EnvironmentCorporate EnvironmentMulti-Location Business

About the role

Key responsibilities & impact

Manage the day-to-day operations of the Head Office
Serve as the primary point of contact for office visitors, deliveries, vendors, and general office inquiries
Coordinate office supplies, equipment, maintenance requests, and vendor relationships
Manage meeting room bookings, office calendars, and shared workplace resources
Coordinate meetings, including scheduling, catering, room preparation, and meeting materials
Create presentations, internal communications, announcements, and visual content using Canva and Microsoft Office
Organize employee engagement initiatives, team celebrations, company events, and office activities
Provide administrative support to leadership and cross-functional teams
Assist with travel arrangements, expense administration, and scheduling support
Coordinate new hire onboarding activities, including workspace setup and office orientation
Maintain accurate office records, files, and documentation while ensuring confidentiality
Partner with HR, Finance, IT, and Operations teams to support business and office requirements
Process office purchases, monitor invoices, and support office-related budget tracking
Assist with basic technology troubleshooting and coordinate with IT providers
Support special projects and other administrative duties as assigned

Requirements

What you’ll need

College diploma, university degree, or equivalent combination of education and experience
2–4 years of experience in an Office Administrator, Administrative Assistant, Office Coordinator, or similar role
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong experience using Canva to create professional presentations, communications, and visual materials
Comfortable learning and adopting new technologies, systems, and digital tools
Exceptional organizational skills with the ability to manage multiple priorities effectively
Strong written and verbal communication skills
Excellent attention to detail, problem-solving abilities, and follow-through
Positive, enthusiastic, and service-oriented approach to work
Ability to work independently while collaborating effectively with cross-functional teams
Hebrew language skills are considered an asset
Experience in a retail, corporate, or multi-location business environment preferred
Familiarity with Google Workspace, Microsoft Teams, and other workplace collaboration tools preferred
Experience planning and coordinating corporate events and employee engagement initiatives preferred

Benefits

Comp & perks

Equal opportunity employer committed to diversity and inclusion
Accommodation throughout all stages of the recruitment process, upon request