Executive Assistant – Operations Coordinator

ReWorks Solutions

. Provide direct administrative and operational support to the executive .

Posted 10/24/2026full-timeRemote • South AfricaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive assistance, recruitment coordination, and operational support within healthcare or ABA environments. Proficient in managing multiple priorities, maintaining accurate records, and ensuring effective communication across teams.

Highest-signal resume keywords

Executive Assistance ExperienceRecruitment CoordinationOrganisational SkillsAttention To DetailHealthcare Operations Knowledge

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementDocument PreparationRecord MaintenanceCandidate SourcingInterview SchedulingHR AdministrationClient Intake CoordinationProcess ImprovementTask TrackingDecision-Making

Soft Skills

Time ManagementCritical ThinkingProblem-SolvingProactive ApproachEffective Communication

Tools & Technologies

Applicant Tracking SystemsHealthcare Management SystemsDigital ToolsScheduling PlatformsSpreadsheetsCRMsWorkflow Tools

Industry Keywords

ABA OperationsHealthcarePractice ManagementTalent AcquisitionEmployee Onboarding

About the role

Key responsibilities & impact

Provide direct administrative and operational support to the executive
Manage calendars, schedule meetings, coordinate appointments and organise priorities
Handle correspondence, follow-ups and general administrative tasks
Prepare documents, maintain records and track important tasks and deadlines
Anticipate the executive's needs and proactively address outstanding items
Support recruitment activities, including candidate sourcing, screening, interview scheduling and follow-ups
Coordinate candidate communication and assist with recruitment from application through onboarding
Support employee onboarding, documentation and HR administration
Maintain accurate candidate and employee records
Track recruitment progress and identify outstanding hiring needs
Support intake by managing enquiries, collecting information and coordinating next steps
Communicate with clients, families and relevant stakeholders
Coordinate appointments, follow-ups and scheduling requirements
Monitor outstanding intake cases and ensure timely follow-through
Coordinate day-to-day administrative and operational activities across the business
Manage competing priorities while ensuring deadlines and responsibilities are met
Identify operational gaps, resolve routine issues and escalate complex matters appropriately
Maintain trackers, reports, documentation and internal systems
Communicate with internal teams to ensure task completion and effective information flow
Take ownership of projects, follow-ups and process improvements

Requirements

What you’ll need

3–5+ years of relevant experience in executive assistance, healthcare or ABA operations, recruitment, HR coordination, practice management or a similar role
Proven ability to manage multiple responsibilities across different business functions
Excellent organisational, time-management and prioritisation skills
Strong critical thinking, problem-solving and decision-making abilities
Excellent written and verbal English communication skills
A proactive, accountable approach with the ability to work independently and with minimal supervision
Strong attention to detail and consistent follow-through
Confidence using digital tools, scheduling platforms, spreadsheets and administrative systems
Ability to work in a remote environment and manage responsibilities reliably
Previous experience in ABA, behavioural health, healthcare operations or medical practice management
Experience supporting an executive or business owner directly
Exposure to recruitment, talent acquisition, HR administration and employee onboarding
Experience with client intake, appointment scheduling and case coordination
Familiarity with healthcare management systems, applicant tracking systems (ATS), CRMs and workflow tools