Meeting and Events Coordinator

Ripple Effect

. Support planning and implementation of meetings and events, including participant and speaker coordination, travel and reimbursement support, registration, meeting materials, and pre- and post-meeting logistics .

Posted 11/11/2026full-timeRockville • Maryland • United StatesJuniorMid-Level💰 $58,811 - $67,633 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event logistics management, including venue coordination, catering, and audiovisual requirements, while ensuring compliance with regulatory standards. Strong organizational and communication skills facilitate effective collaboration with stakeholders and vendors.

Highest-signal resume keywords

Event Logistics ManagementBudget ReconciliationMicrosoft Office ProficiencyCertified Meeting Professional (CMP)Virtual Meeting Platforms

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningParticipant CoordinationBudget TrackingLogistical TroubleshootingMeeting Material PreparationRegistration ManagementOn-Site ExecutionData Collection and AnalysisProject PlanningQuality Standards Compliance

Soft Skills

Attention to DetailStrong CommunicationOrganizational SkillsProblem-SolvingRelationship Building

Tools & Technologies

Microsoft TeamsSharePointAI ToolsVirtual Meeting Platforms

Certifications & Qualifications

Certified Meeting Professional (CMP)CMMDESCGMPCEMCPCE

Industry Keywords

Federal Meeting EnvironmentsGovernment ClientsCompliance RequirementsAdvisory Committee Support

About the role

Key responsibilities & impact

Support planning and implementation of meetings and events, including participant and speaker coordination, travel and reimbursement support, registration, meeting materials, and pre- and post-meeting logistics
Assist senior planners with cross-team tasks and independently manage specific event components
Prepare event-related materials such as agendas, plans, and status updates
Maintain clear and timely communication with internal teams, vendors, and stakeholders
Track assigned tasks, milestones, schedules, and potential delays
Follow quality standards and procedures, escalate issues, and support corrective actions
Collect and organize event-related data and feedback and assist in summarizing results
Track expenses, process purchase orders and invoices, support budget reconciliation, and flag variances
Follow regulatory and contractual compliance procedures and assist with documentation
Prepare and maintain event plans, checklists, attendee records, meeting materials, trackers, reports, and other records
Resolve routine logistical challenges and contribute ideas for workflow and process improvements
Build working relationships with internal departments and external vendors including venues, caterers, transportation providers, and audiovisual providers
Take ownership of defined event tasks with moderate supervision
Perform other job-related duties as assigned

Requirements

What you’ll need

Bachelor’s Degree
2+ years of relevant professional experience
Strong attention to detail and ability to execute instructions and follow established processes
Experience supporting event logistics including venue coordination, catering, audiovisual requirements, transportation, attendee registration, speaker coordination, signage, and on-site execution
Experience supporting in-person, virtual, and/or hybrid meetings
Experience with registration, participant coordination, virtual meeting platforms, audiovisual requirements, materials, and day-of event support
Experience contributing to event budgets, timelines, production schedules, and project plans
Experience tracking expenses, purchase orders, invoices, and supporting budget reconciliation
Strong communication and organizational skills
Ability to manage multiple tasks and coordinate with vendors and stakeholders
Ability to anticipate logistical challenges and troubleshoot issues with guidance from senior staff
Intermediate experience with Microsoft Office productivity software
Experience with Microsoft Teams and SharePoint
Must reside in a U.S. location where Ripple Effect is authorized to employ staff
Ripple Effect is currently unable to employ individuals whose primary residence is in California, New York, or Puerto Rico
Certified Meeting Professional (CMP) certification preferred; CMM, DES, CGMP, CEM, CPCE, or other relevant meeting and event management certification is a plus
Familiarity with federal meeting environments, government clients, compliance requirements, or advisory committee support is a plus
Intermediate experience with AI tools, including their limitations and risks, and applications to project management tasks is a plus

Benefits

Comp & perks

Competitive pay
Exceptional benefits
Programs that support work/life balance and personalized preferences