Executive Assistant

RMI

. Support Third Derivative’s Managing Director, with possible support for additional program Principals .

Posted 10/15/2026full-timeRemote • United StatesMid-LevelSenior💰 $70,510 - $86,903 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing executive schedules, travel logistics, and communication while maintaining confidentiality and professionalism. Proficient in Microsoft Office, Zoom, and cloud-based ERP platforms, with strong problem-solving and decision-making abilities.

Highest-signal resume keywords

Executive Assistant ExperienceTravel Logistics ManagementMicrosoft Office ProficiencyCloud-Based ERP ProficiencyExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel PlanningMeeting PreparationNote TakingProblem IdentificationDecision Making

Soft Skills

ProfessionalismConfidentialityGood JudgmentPositive AttitudeAdaptability

Tools & Technologies

Microsoft OfficeZoomWorkdayAdobeMonday.com

Industry Keywords

Executive SupportStakeholder CommunicationCorporate EthicsTravel DocumentationEvent Planning

Tech Stack

Tools & technologies

CloudERP

About the role

Key responsibilities & impact

Support Third Derivative’s Managing Director, with possible support for additional program Principals
Manage the Managing Director’s calendar
Prepare the Managing Director for meetings and engagements by providing information, reserving preparation time, scheduling preparation meetings, and completing facilitating tasks
Submit timesheets and expense reports and maintain associated documentation
Adjust proactively to the Managing Director’s priorities and commitments
Handle daily requests and follow up professionally and promptly
Manage corporate credit card use and email communications on the Managing Director’s behalf with discretion
Serve as the day-to-day troubleshooting contact for Microsoft Office, Teams, and other platforms
Create and manage domestic and international travel logistics and bookings
Maintain travel rewards and membership programs
Resolve unanticipated travel schedule changes
Ensure passports, TSA PreCheck, Global Entry, driver’s license, and other travel documents are up to date
Maintain proficiency with RMI-approved platforms and tools, including Microsoft Office, Zoom, Workday, Adobe, and Monday.com
Work with IT to resolve software-platform issues and communicate solutions
Improve technical proficiency independently and through peer expertise
Take concise notes, capture action items, and follow up with team members
Assist with projects outside primary responsibilities with minimal oversight
Handle changes to schedules, plans, and workloads efficiently
Approach difficult situations positively and identify solutions
Manage the Managing Director’s expenses according to policy with impeccable ethics and discretion
Maintain strict confidentiality of information learned while supporting the Managing Director
Represent RMI professionally to internal and external stakeholders, including senior leaders in corporations, foundations, government, and academic institutions

Requirements

What you’ll need

5+ years of experience as an Executive Assistant in a professional environment
Experience planning events and domestic and international travel
Proficient in Microsoft Office and Zoom
Proficient in cloud-based enterprise resource platforms (ERP) such as Workday
Excellent written and verbal communication skills
Ability to identify potential problems before they arise and proactively propose solutions
Ability to maintain professionalism and strict confidentiality at all times
Good judgment and strong decision-making ability
Fluency in English

Benefits

Comp & perks

Medical, dental, vision insurance
403b retirement match with immediate vesting
Group life, AD&D, and short- and long-term disability
Optional voluntary life, AD&D and accident plans
Health savings or flexible spending accounts
Fertility and hormonal health support
Mental health and wellness support
Comprehensive leaves of absence, including generous parental leave
Generous paid time off and sick leave
Paid sabbatical leave
Regional holidays with at least one extended break in each geography
Work from home and home technology allowances
Learning & development opportunities, including LinkedIn Learning and an annual individual professional development budget
Potential for bonuses and merit increases
Discount marketplace, including gym memberships and pet insurance
Hybrid / remote work options
Team retreats and geographic meetups
Rewards and recognition programs
Essential IT equipment
One-time home technology payment
Monthly work from home/commuter allowance
Travel costs covered for occasional in-person meetings