Financial Aid Records Specialist

Rocky Mountain University of Health Professions

. Maintain accurate, organized, secure financial aid records, forms, templates, and electronic documentation in accordance with federal, state, institutional, and lender requirements .

Posted 10/27/2026part-timeRemote • Utah • United StatesJuniorMid-Level💰 $24 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in financial aid administration, regulatory compliance, and records management, with a strong ability to develop procedures and maintain accurate documentation. Proficient in analyzing federal regulations and managing confidential records in a higher education environment.

Highest-signal resume keywords

Financial Aid AdministrationRegulatory ComplianceRecords ManagementStudent Information SystemsMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Records ManagementFinancial Aid ComplianceDocument Management SystemsProcedural DevelopmentData AnalysisReportingTraining DocumentationEnrollment ReportingLoan MonitoringAudit Readiness

Soft Skills

Organizational SkillsAttention to DetailTime ManagementProblem-SolvingCommunication Skills

Tools & Technologies

Microsoft ExcelMicrosoft WordStudent Information SystemsEnterprise Databases

Industry Keywords

Higher EducationTitle IVFERPAConfidential RecordsCompliance Requirements

About the role

Key responsibilities & impact

Maintain accurate, organized, secure financial aid records, forms, templates, and electronic documentation in accordance with federal, state, institutional, and lender requirements
Administer federal and private loan records and reporting processes, including monitoring loan requirements, enrollment reporting, borrower status, aggregate loan limits, and disbursement schedules
Develop and update departmental procedures, forms, and training documentation supporting consistent operations, regulatory compliance, audit readiness, and staff onboarding
Identify record discrepancies and outstanding requirements, coordinate corrections with staff, and escalate policy or compliance exceptions to leadership as appropriate
Support records-related inquiries, system testing, procedural enhancements, special projects, audits, and continuous improvement efforts
Maintain accurate and secure records, complete reporting and documentation on time, and support compliant, audit-ready departmental processes

Requirements

What you’ll need

Associate degree in business, higher education, office administration, information systems, or a related field, or an equivalent combination of education and directly related experience required
Minimum of two (2) years of progressively responsible administrative, records management, compliance, or student services experience required
Experience in higher education, financial aid administration, regulatory compliance, or managing confidential records preferred
Experience working with student information systems, document management systems, or other enterprise databases highly desirable
Working knowledge of federal Title IV financial aid programs, FERPA, and financial aid compliance requirements preferred
Experience developing procedures, maintaining documentation, or creating staff training materials preferred
Advanced proficiency with Microsoft Office applications, particularly Excel and Word, preferred
Ability to analyze, interpret, and apply detailed federal regulations, institutional policies, and technical procedures while exercising sound judgment
Ability to organize, prioritize, and manage multiple tasks, deadlines, and interruptions while maintaining accuracy in a remote work environment
Availability: 20–25 hours per week
No licensure or certification required

Benefits

Comp & perks

20 paid holidays
Employer-matched 401(k) with immediate vesting
Financial wellness coaching
Retirement planning support