Construction and Facilities Specialist

Rowan

. Oversee construction closeout processes, collecting, reviewing, auditing, and organizing General Contractor deliverables, including lien waivers, AIA documents, warranties, as-built drawings, operations manuals, and attic stock records .

Posted 11/6/2026full-timeLarchmont • New York • United StatesMid-LevelSenior💰 $75,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in overseeing construction closeout processes, managing tenant improvement allowances, and analyzing construction invoices against project budgets. Proficient in coordinating vendor services and maintaining compliance with health inspections and body art regulations.

Highest-signal resume keywords

Construction Closeout ProcessesTenant Improvement Allowance ManagementCommercial Construction KnowledgeGoogle Workspace ProficiencyExceptional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Construction Invoice AnalysisProject Budget TrackingFacilities Maintenance SchedulingVendor Contract ManagementCompliance Record Handling

Soft Skills

Strong Organizational SkillsDetail-OrientedProactive Problem-SolvingAgility in Managing Deadlines

Tools & Technologies

Google WorkspaceMicrosoft ExcelProject Management SoftwareFacilities Work Order Platform

Industry Keywords

General Contractor DeliverablesLien WaiversAIA DocumentsHealth InspectionsBody Art Regulations

About the role

Key responsibilities & impact

Oversee construction closeout processes, collecting, reviewing, auditing, and organizing General Contractor deliverables, including lien waivers, AIA documents, warranties, as-built drawings, operations manuals, and attic stock records
Manage tenant improvement allowance reimbursement submissions to landlords, interpreting commercial lease requirements and tracking submissions through payment receipt
Review, analyze, and track construction invoices and pay applications against project budgets
Coordinate utility setups, meter sets, account activations, and billing transfers for new studio buildouts and lease turnovers
Partner with internal stakeholders and General Contractors to evaluate physical buildout requirements related to health inspections and body art regulations
Schedule and coordinate pre-opening vendor walkthroughs and turnover services for newly completed studios
Review, track, and analyze Facilities invoices against contract rates and allocated budgets
Assist with preventative maintenance scheduling for HVAC, fire protection, and pest control services
Engage vendors to initiate contract addendums for new studios
Maintain organized vendor contracts and track insurance certificates for trade partners
Maintain and update data in the facilities work order platform for active studios and vendor partners

Requirements

What you’ll need

Minimum 3+ years of experience in a similar position (Project Coordinator, Facilities Coordinator, Retail Store Operations or Commercial Real Estate Administration)
Working knowledge of commercial construction processes, standard closeout documentation (lien waivers, certificates of occupancy), and landlord tenant allowance collections
Familiarity with retail facility maintenance, commercial service trades (cleaning, HVAC, plumbing), or health department/body art permitting is a strong plus
High proficiency in Google Workspace (Sheets, Docs, Slides), Microsoft Excel, and project/work order management software
Strong organizational, tracking, and detail-oriented skills with high accuracy in handling financial paperwork, vendor invoices, and compliance records
Exceptional communication skills with general contractors, commercial landlords, field teams, and external trades
Proactive, problem-solving mindset with agility to shift between construction deadlines and urgent facilities needs

Benefits

Comp & perks

Medical/Dental/Vision Health Plans
Short and Long-term Disability
Life Insurance
401k and Roth IRA Plans
Paid Parental Leave
Open PTO policy
Employee discounts on our amazing products!