Office and Community Coordinator

RTM Business Group

. Greet employees and visitors; answer, screen, and route incoming calls.

Posted 9/29/2026part-timeNew York City • New York • United StatesMid-LevelSenior💰 $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and operational management skills, with proficiency in Google Workspace and experience in coordinating office functions, vendor management, and community engagement initiatives. Capable of fostering workplace culture and supporting employee engagement through effective communication and event planning.

Highest-signal resume keywords

Office ManagementOperations CoordinationVendor ManagementGoogle Workspace ProficiencyEvent Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementOperations CoordinationVendor ManagementBudget TrackingMail HandlingDocument MaintenanceEvent PlanningHR Data TrackingCommunity Partnership CoordinationSocial Media Content Creation

Soft Skills

Exceptional OrganizationInterpersonal CommunicationProactive Self-StarterCollaborationProfessional Presence

Tools & Technologies

Google WorkspaceCanvaAdobe Creative Suite

Industry Keywords

Office OperationsWorkplace CultureCommunity EngagementNonprofit CoordinationEvent Logistics

About the role

Key responsibilities & impact

Greet employees and visitors; answer, screen, and route incoming calls.
Collect, distribute, and scan daily mail, packages, and vendor checks.
Manage and restock office inventory, kitchen snacks, bathroom hygiene products, and conference room supplies using designated Amazon and Staples accounts.
Serve as the primary point of contact for building management, maintenance and cleaning services, and office vendors.
Coordinate office maintenance, repairs, and facility improvements.
Keep conference rooms, common areas, and workspaces functional, organized, and well maintained.
Track operational expenses and confirm supply budgets with Finance before purchasing.
Document and maintain office procedures, workflows, and standard operating procedures.
Track monthly HR data for birthdays and work anniversaries; coordinate approved gifting and milestone or sympathy gifts.
Organize monthly hybrid and remote company lunches, including calendar invites, restaurant selection polls, and group orders within budget.
Coordinate internal employee team-bonding events and support culture-driven initiatives.
Keep internal company calendars and visual Canva calendars current.
Serve as a resource for employees on workplace operations and office-related needs.
Serve as RTM’s point of contact for external charity and nonprofit partners.
Coordinate volunteer days, donation drives, sponsorships, and event logistics.
Schedule and follow up on partner meetings, communicate updates, and track commitments and deliverables.
Help evaluate new community partnership opportunities aligned with RTM’s values.
Coordinate communications and calendaring for charity initiatives.

Requirements

What you’ll need

Professional experience in office management, operations coordination, or administrative support.
Proven track record of running the day-to-day of an office, managing vendors, supplies, facilities, budgets, and mail/reception with minimal oversight.
Exceptional organization and the ability to juggle multiple priorities and deadlines independently.
Strong written and interpersonal communication skills, with a polished, professional presence for visitors, employees, and outside partners.
Highly proficient in Google Workspace (G-Suite), with the technical competency to manage digital account logins and coordinate basic IT logistics.
Comfortable creating and posting simple social content under direction; Canva or similar is a plus; no professional social media background required.
A proactive self-starter who collaborates well across teams and communicates openly.
Based in the NY / NJ / CT area with the ability to work on-site in Midtown Manhattan four days a week.
Preferred: Experience supporting employee engagement, workplace culture, or events programming.
Preferred: Experience coordinating with external partners, vendors, or nonprofit / community groups.
Preferred: Familiarity with design and social tools like Canva; Adobe Creative Suite a bonus.
Preferred: Background supporting live B2B events, trade shows, or conferences.
Preferred: Genuine enthusiasm for community building and purpose-driven work.

Benefits

Comp & perks

15+ PTO Days
Pre-tax commuter benefits
Opportunity for lateral and vertical movement within the company, inter/intra departmentally