Project Administrator

RunRemote

. Work extensively with Excel to organise, manipulate, review, and maintain product and project information .

Posted 10/27/2026full-timeRemote • PhilippinesMid-LevelSenior💰 A$2,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in Excel for data manipulation and project documentation management, with strong attention to detail and organizational skills. Capable of supporting project managers through effective communication and proactive problem-solving in a construction or project coordination environment.

Highest-signal resume keywords

Excel ProficiencyData ManipulationProject CoordinationAttention To DetailOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryBasic FormulasMacrosNumerical SkillsAnalytical SkillsDocument PreparationInventory ManagementProcurement AdministrationInvoice CheckingConstruction Document Interpretation

Soft Skills

Clear CommunicationTime ManagementProactive ApproachProblem-SolvingCollaboration

Tools & Technologies

Microsoft OfficeSimproProMaster HardwareAI Tools

Industry Keywords

ConstructionProject SupportBuilding ProductsLocksmithingArchitectural Door Hardware

About the role

Key responsibilities & impact

Work extensively with Excel to organise, manipulate, review, and maintain product and project information
Convert supplier and manufacturer schedules into Excel spreadsheets, preparing and formatting data for accurate import into company systems
Enter door hardware schedules and revisions into relevant systems, ensuring product codes, quantities, and other details are correct
Review and cross-check large volumes of data, identifying discrepancies and correcting errors before they affect project delivery
Provide administrative support to two Project Managers throughout the project delivery process
Prepare and maintain electronic project files, records, specifications, drawings, approvals, and variations
Maintain organised filing systems and ensure project documentation is accurate, accessible, and up to date
Track project call-up dates and help ensure orders are placed in line with project requirements and delivery timelines
Prepare delivery dockets, packing paperwork, labels, and other supporting documents
Use technology and AI where appropriate to improve administrative efficiency and information management
Assist with preparing purchase orders using supplier quotations and pricing information
Review supplier information, pricing, and product availability to support procurement and project planning
Help allocate stock to projects and generate picking slips for the warehouse team
Monitor order status and follow up on outstanding deliveries
Maintain accurate project inventory and product records
Assist with warranty claims, product returns, and related documentation
Cross-check quotes, product records, delivery information, and invoices
Prepare accurate and timely invoicing and delivery documentation
Identify discrepancies in quantities, pricing, or supplied products and flag issues for resolution
Support customer project updates and related email communication
Collaborate with Project Managers and the wider team to keep projects organised and moving forward
Take ownership of recurring administrative tasks and complete them accurately
Improve processes, work efficiently, and prevent recurring errors
Learn the company's products, systems, and procedures, with opportunities to develop into quoting and estimating responsibilities

Requirements

What you’ll need

4+ years of experience in administration, project support, or a similar role
Proficiency in Excel, including data manipulation, basic formulas such as SUM, filtering, and preparing information for import
Advanced Excel skills and macros are highly regarded
Excellent attention to detail when handling product codes, quantities, pricing, and project documentation
Strong numerical and analytical skills, with the ability to work confidently with numbers and large volumes of data
Good computer skills, including proficiency in Microsoft Office and the ability to learn new software and systems quickly
Strong organisational and time-management skills, with the ability to manage multiple tasks, maintain accurate records, and meet deadlines
A proactive and solutions-oriented approach, with the ability to take ownership of tasks, investigate discrepancies, and identify opportunities to improve processes
Clear written and verbal communication skills, with the ability to collaborate remotely and follow up on outstanding information
A willingness to learn about new products, technical information, and business processes
Experience in construction, contract administration, project coordination, building products, manufacturing, locksmithing, or a related industry is advantageous
Familiarity with architectural door hardware, product catalogues, inventory records, or hardware schedules and specifications is advantageous
Ability to read and interpret construction documents, including floor plans, door schedules, drawings, and product specifications is advantageous
Experience using Simpro, ProMaster Hardware, or similar project management, inventory, or operational systems is advantageous
Experience with procurement administration, purchase orders, supplier quotations, delivery coordination, or stock allocation is advantageous
Experience checking invoices against quotes, purchase orders, delivery records, or goods supplied is advantageous
Exposure to project quotations, estimating, or coordinating materials for construction projects is advantageous
Experience using AI tools or other technology to improve administrative workflows and manage information efficiently is advantageous

Benefits

Comp & perks

Great opportunities for career growth
Opportunity to work in an amazing environment
100% remote work
Full-time independent contractor arrangement