Jobsite Administrator

Ryan Companies US, Inc.

. Provide administrative support to the Project Manager, Superintendent, and project team .

Posted 11/12/2026full-timeDallas • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support in a construction environment. Proficient in managing project documentation, coordinating logistics, and facilitating effective team communication.

Highest-signal resume keywords

Administrative SupportMicrosoft Office Suite ProficiencyConstruction Industry ExperienceOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project Documentation ManagementLEED Documentation EntryShop Drawing ManagementMathematical AptitudeBasic IS Troubleshooting

Soft Skills

Self-MotivatedTeam CollaborationInitiative

Tools & Technologies

ProlianceLEED Online

Industry Keywords

Construction AdministrationJobsite CoordinationSubcontractor CommunicationSafety ProceduresProject Closeout

About the role

Key responsibilities & impact

Provide administrative support to the Project Manager, Superintendent, and project team
Prepare letters, memos, correspondence, faxes, emails, and other documentation
Provide phone coverage for team members
Create and maintain electronic and manual project files
Coordinate messenger services, special deliveries, and jobsite vendor services
Coordinate jobsite office needs including phones, fax, equipment, water, cleaning, dumpsters, and setup/removal
Support weekly subcontractor, owner/architect/consultant, and team meetings
Compile meeting handouts, logs, schedules, minutes, and tracking documents
Photograph the jobsite weekly and prepare a monthly slideshow
Obtain and enter LEED documentation in LEED Online
Manage shop drawing submittal, distribution, and approval processes
Maintain shop and design drawing logs, files, lists, and document distribution
Update field hard set and Proliance electronic design documents
Respond to subcontractor questions and resolve issues
Manage punchlist and project closeout procedures, including O&M manuals, record drawings, and subcontract closeout
Set up the jobsite office and troubleshoot basic IS problems
Order office supplies and provide computer support to field staff
Promote communication between the jobsite and corporate/construction offices
Track subcontractor Daily Reports
Assist with safety procedures, MSDS documentation, subcontractor safety requirements, and emergency procedures
Coordinate field staff and jobsite office communications
Set up Saturday coverage rotation calendars
Maintain tracking tools for housekeeping, deliveries, cranes, and material hoists
Assist with per diem and credit card statement submissions
Assist with project schedule updates
Perform other related administrative duties as assigned

Requirements

What you’ll need

Position requires verification of employment to work in the U.S.
Previous administrative experience and/or construction industry experience
Strong organizational, communication, and analytical skills
Good mathematical aptitude
Proficiency with Microsoft Office Suite
Self-motivated and able to work well in a team environment
Ability to demonstrate initiative and work toward increasing project responsibilities
Ability to maintain an organized project filing system
Ability to manipulate a keyboard
Ability to read typed documents
Ability to lift 25 pounds
Ability to communicate in-person and on the telephone

Benefits

Comp & perks

Competitive Salary
Medical, Dental and Vision Benefits
Retirement and Savings Benefits
Flexible Spending and Health Savings Accounts
Life Insurance
Short-Term and Long-Term Disability
Educational Assistance
Paid Time Off (PTO)
Employee Assistance and Wellness Programs
Family Planning & Parenting Benefits
Employee Discount Programs
Pet insurance
Charitable Donation Matching
Volunteer Time Off (VTO)
Employee Resource Groups (ERGs)