Project Coordinator I

Ryan Companies US, Inc.

. Manage contract administration, technical document control, project financials, and closeout workflows across the construction project lifecycle .

Posted 11/11/2026full-timeAustin • Texas • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in contract administration, project financial management, and compliance within the construction project lifecycle. Proficient in managing documentation, coordinating project activities, and utilizing industry-specific software to enhance operational efficiency.

Highest-signal resume keywords

Contract AdministrationProject Financial ManagementConstruction Management SoftwareMicrosoft Office SuiteSubcontractor Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ManagementBid Package PreparationCost EstimationDocument ControlAccounting Software ProficiencyProject Closeout ManagementRFI ManagementSubmittal ManagementSchedule CoordinationResource Tracking

Soft Skills

Strong Organizational SkillsVerbal CommunicationWritten CommunicationAttention to DetailCustomer Service Skills

Tools & Technologies

ProlianceProcoreDocuSignTexturaOracle JD Edwards Enterprise OneNexusConcurCornerStone OnDemandBuilding ConnectedBluebeam

Industry Keywords

Commercial ConstructionField OperationsConstruction EnvironmentProject LifecycleCompliance

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Manage contract administration, technical document control, project financials, and closeout workflows across the construction project lifecycle
Prepare, process, and track trade contracts, bid packages, subcontracts, and change orders under the Project Manager’s direction
Manage subcontractor onboarding and compliance, including insurance certificates, licensing, and safety registrations
Support pre-construction efforts, bid package distribution, subcontractor solicitation, and cost estimate database upkeep
Manage submittals, shop drawings, and RFIs between design teams and trade partners
Maintain organized plans, drawings, specifications, and permit documentation in construction management software
Lead project closeout, including punch lists, O&M manuals, warranty documentation, and record drawing distribution
Assist with monthly owner pay applications
Review, route, and track project costs, vendor invoices, and pay applications; resolve accounting questions
Recommend workflow enhancements for project cost or time savings
Liaise among Project Managers, field personnel, Corporate Services, clients, and trade partners
Coordinate project meetings, prepare and distribute meeting minutes, and track follow-up actions
Assist with schedule coordination, resource tracking, and day-to-day project administration

Requirements

What you’ll need

At least 2 years of successful experience leading field operations in commercial construction
Ability to collaborate and contribute within a team structure
Self-motivation to accurately and efficiently complete project responsibilities with minimal supervision
Strong verbal, written, and analytical skills
Very strong organizational skills and good mathematical aptitude
Previous administrative experience and/or construction industry experience preferred
Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
Ability to learn industry-specific software including Proliance, Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, Bluebeam, Box, and WebEx
Minimum of an associate’s degree or 2 years’ equivalent work experience
Experience in a construction environment and with accounting software systems preferred
Professional verbal and written communication skills
Strong attention to detail and customer service skills
Ability to prioritize and remain flexible in a fast-paced environment with competing priorities
Must be authorized to work in the U.S.
Employment eligibility verification required

Benefits

Comp & perks

Competitive Salary
Medical, Dental and Vision Benefits
Retirement and Savings Benefits
Flexible Spending and Health Savings Accounts
Life Insurance
Short-Term and Long-Term Disability
Educational Assistance
Paid Time Off (PTO)
Employee Assistance and Wellness Programs
Family Planning & Parenting Benefits
Employee Discount Programs
Pet insurance
Charitable Donation Matching
Volunteer Time Off (VTO)
Employee Resource Groups (ERGs)