Project Coordinator I

Ryan Companies US, Inc.

. Provide project support to the Project Manager and/or project team.

Posted 11/12/2026full-timeChicago • Illinois • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project coordination within commercial construction, including managing documentation, procurement processes, and project closeout activities. Proficient in utilizing integrated software systems for effective project management and communication.

Highest-signal resume keywords

Project CoordinationCommercial ConstructionCost AccountingDocumentation ManagementProcurement Assistance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project SupportSubcontract ProcessingChange Order TrackingRFI ManagementBid Package PreparationCost Estimate PreparationPunchlist ManagementO&M Manual PreparationRecord Drawing DistributionIntegrated Software Systems

Soft Skills

CommunicationCoordinationFacilitationLiaison SkillsOrganizational Skills

Industry Keywords

Commercial ConstructionProject ManagementConstruction DrawingsTrade ContractsProject Closeout

About the role

Key responsibilities & impact

Provide project support to the Project Manager and/or project team.
Facilitate planning, coordinating, scheduling, and cost accounting for commercial construction projects.
Process and track subcontracts, change orders, drawings, RFIs, submittals, invoices, and insurance certificates.
Create and maintain project documents in a predominantly paperless office environment.
Assist with pre-construction efforts and generate project proposals as needed.
Prepare trade contracts and bid packages and assist with procurement.
Oversee shop drawing, submittal, and construction drawing approvals, documentation, and coordination.
Compose and edit project communications, including letters, memos, reports, and procedures.
Liaise between project staff and corporate services, external contacts, and customers.
Arrange and participate in internal project meetings.
Assist with owner pay application preparation and processing and cost estimate databases.
Manage project closeout, including punchlist data entry, O&M manuals, and record drawing distribution.
Identify and implement cost- or time-saving measures.

Requirements

What you’ll need

Position requires verification of employment to work in the U.S.
Experience or knowledge of project coordination in commercial construction is required by the described duties.
Ability to utilize integrated software systems and network server file systems.
Ability to process and track subcontracts, change orders, drawings, RFIs, submittals, invoices, and insurance certificates.
Ability to prepare trade contracts and bid packages and assist with procurement.
Ability to coordinate shop drawings, submittals, and construction drawing approvals.
Ability to prepare owner pay applications and assist with cost estimate databases.
Ability to manage project closeout documentation, including punchlists, O&M manuals, and record drawings.

Benefits

Comp & perks

Competitive Salary
Medical, Dental and Vision Benefits
Retirement and Savings Benefits
Flexible Spending and Health Savings Accounts
Life Insurance
Short-Term and Long-Term Disability
Educational Assistance
Paid Time Off (PTO)
Employee Assistance and Wellness Programs
Family Planning & Parenting Benefits
Employee Discount Programs
Pet insurance
Charitable Donation Matching
Volunteer Time Off (VTO)
Employee Resource Groups (ERGs)