Project Coordinator II

Ryan Companies US, Inc.

. Prepare, process, and track trade contracts, bid packages, subcontracts, and change orders under the Project Manager’s direction .

Posted 9/24/2026full-timeWestmont • Illinois • United StatesMid-LevelSenior💰 $29 - $37 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in managing trade contracts, bid packages, and subcontractor compliance within the commercial construction industry. Proficient in utilizing construction management software and accounting systems to support project operations and enhance workflow efficiency.

Highest-signal resume keywords

Commercial Construction ExperienceConstruction Management Software ProficiencyProject Cost TrackingSubcontractor Onboarding and ComplianceStrong Verbal and Written Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementCost EstimationDocument ManagementWorkflow EnhancementMathematical Aptitude

Soft Skills

Team CollaborationSelf-MotivationAttention to DetailCustomer ServiceFlexibility

Tools & Technologies

Microsoft WordMicrosoft ExcelProlianceProcoreDocuSignTexturaOracle JD Edwards Enterprise OneBluebeamWebEx

Industry Keywords

Trade ContractsBid PackagesSubcontractsChange OrdersField Operations

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Prepare, process, and track trade contracts, bid packages, subcontracts, and change orders under the Project Manager’s direction
Manage subcontractor onboarding and compliance, including insurance certificates, licensing, and safety registrations
Support pre-construction efforts, bid package distribution, subcontractor solicitation, and cost estimate database upkeep
Manage technical document exchanges, including submittals, shop drawings, and RFIs
Maintain organized plans, drawings, specifications, and permit documentation in construction management software
Lead project closeout workflows, including punch lists, O&M manuals, warranty documentation, and record drawing distribution
Assist with monthly owner pay applications
Review, route, and track project costs, vendor invoices, and pay applications
Identify workflow enhancements producing project cost or time savings
Liaise among Project Managers, field personnel, Corporate Services, clients, and trade partners
Coordinate and participate in project meetings, distribute meeting minutes, and track action items
Assist with schedule coordination, resource tracking, and day-to-day administrative project support

Requirements

What you’ll need

At least 3-5 years of successful experience leading field operations in commercial construction
Ability to collaborate and contribute within a team structure
Self-motivation to accurately and efficiently complete project work with minimal supervision
Strong verbal, written, and analytical skills
Very strong organizational skills and good mathematical aptitude
Previous administrative experience and/or construction industry experience preferred
Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
Ability to learn industry-specific software including Proliance, Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, Bluebeam, Box, and WebEx
Minimum of an associate’s degree or 4 years’ equivalent work experience
Experience in a construction environment and with accounting software systems preferred
Professional verbal and written communication skills
Strong attention to detail, customer service skills, prioritization, and flexibility in a fast-paced environment
Must be authorized to work in the U.S.
Employment eligibility verification required to work in the U.S.

Benefits

Comp & perks

Competitive Salary
Medical, Dental and Vision Benefits
Retirement and Savings Benefits
Flexible Spending and Health Savings Accounts
Life Insurance
Short-Term and Long-Term Disability
Educational Assistance
Paid Time Off (PTO)
Employee Assistance and Wellness Programs
Family Planning & Parenting Benefits
Employee Discount Programs
Pet insurance
Charitable Donation Matching
Volunteer Time Off (VTO)
Employee Resource Groups (ERGs)
Possible additional compensation including commission and/or an incentive program