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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in project administration and accounting, with a strong focus on billing compliance, financial reporting, and client communication. Proficient in managing project documentation and utilizing project management systems to support operational efficiency.
Highest-signal resume keywords
Project AdministrationXactimate ProficiencyFinancial ReportingMicrosoft Excel ExpertiseBilling Compliance
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project AccountingJob CostingT&M DocumentationFinancial TrackingRevenue Tracking
Soft Skills
Organizational SkillsCommunication SkillsTime-Management Skills
Tools & Technologies
BuildertrendDASHEncircleQuickBooksRestoration Manager
Certifications & Qualifications
Associate's DegreeBachelor's Degree
Industry Keywords
Construction AdministrationRestorationInsurance ClaimsCatastrophe ResponseMulti-Location Operations
About the role
Key responsibilities & impact- Review emergency service documentation, T&M records, and final Xactimate estimates for completeness and accuracy
- Coordinate with Project Managers and Finance Team to facilitate timely invoicing and collections
- Assist with project billing, revenue tracking, and financial reporting
- Monitor project documentation for billing compliance and client requirements
- Support accounts receivable by tracking outstanding invoices and assisting with payment follow-up
- Manage onboarding of partner franchises, including MOUs, compliance documentation, and project expectations
- Evaluate partner franchise capabilities and qualifications for large loss assignments
- Maintain referral and partner tracking systems
- Coordinate with Large Loss Team members during Work-In-Progress and EOS meetings
- Track project milestones, documentation requirements, and deliverables
- Serve as a client point of contact for project status, documentation requests, and billing inquiries
- Maintain Buildertrend, Xactimate, and other project management systems
- Coordinate employee travel arrangements, including hotels, rental vehicles, and per diem tracking
- Perform additional duties and special projects as assigned
Requirements
What you’ll need- Associate's or Bachelor's Degree in Accounting, Business Administration, Construction Management, Finance, or related field; equivalent experience considered
- 3+ years of experience in project administration, project accounting, construction administration, restoration, insurance, or related industries
- Strong organizational, communication, and time-management skills
- Proficiency in Microsoft Office Suite, especially Excel
- Experience with Xactimate, Buildertrend, DASH, Encircle, QuickBooks, or Restoration Manager preferred
- Previous experience in restoration, construction, catastrophe response, or insurance claims environments preferred
- Understanding of project billing, job costing, and T&M documentation preferred
- Experience working with multi-location operations or franchise systems preferred
Benefits
Comp & perks- Remote work
- Opportunities for learning, growth, and professional development
- Challenging projects
- Autonomy and ownership of development
- Work with experienced professionals and specialists