Staff Accountant, USG Contracts

Sabin Vaccine Institute

. Prepare and record routine journal entries under the direction of the Senior Accountant .

Posted 10/23/2026full-timeRemote • United StatesMid-LevelSenior💰 $80,000 - $93,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in U.S. Government contract accounting, financial reporting, and budget management, with proficiency in NetSuite and Microsoft Office applications. Strong organizational and interpersonal skills support effective collaboration across departments and ensure compliance with financial standards.

Highest-signal resume keywords

U.S. Government Contract AccountingNetSuite ProficiencyFinancial ReportingBudget ManagementCost Principles Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Journal Entry PreparationGeneral Ledger ReconciliationAccruals and Prepaid ExpensesFinancial ModelingEarned Value Management ReportingBudget-to-Actual ReportingFinancial AnalysisInvoicing ProcessesDocumentation StandardsCompliance Audits

Soft Skills

Excellent Organizational SkillsStrong Work EthicCustomer Service SkillsInterpersonal SkillsAbility to Prioritize

Tools & Technologies

NetSuiteMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft TeamsMicrosoft WordZoomPaylocitySmartsheetSharePoint

Industry Keywords

U.S. Government ContractingGrant-Funded ProgramsUniform GuidanceEarned Value ManagementIncurred Cost Submissions

About the role

Key responsibilities & impact

Prepare and record routine journal entries under the direction of the Senior Accountant
Reconcile assigned general ledger accounts and investigate discrepancies
Review monthly transactions for completeness, accuracy, appropriate coding, and supporting documentation
Assist with accruals, prepaid expenses, reclassifications, and other month-end close activities
Maintain schedules and supporting documentation for monthly and annual financial reporting
Support year-end close and external audit activities
Prepare recurring financial schedules and reports for R&D programs
Update financial planning models with actual results, approved budgets, forecasts, and staffing information
Validate formulas, investigate variances, and assist with monthly financial reviews
Prepare reconciled general ledger activity, labor data, and invoice information for Earned Value Management reporting and program analysis
Assist with budget-to-actual reporting and research significant variances
Support management reports and financial presentations
Review R&D timesheet coding, communicate coding updates, and resolve discrepancies with staff
Maintain R&D accounting structures in NetSuite, including creation and management of fund codes
Identify opportunities to improve and automate financial reporting using Smartsheet, SharePoint, and other business systems
Support implementation and adoption of new financial systems, tools, and technologies
Perform other duties as assigned
Work closely with Finance, Program Controls, R&D, Human Resources, and other departments to maintain accurate financial records and ensure costs are properly recorded, supported, and allocated

Requirements

What you’ll need

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
Minimum of 4 years of accounting experience including U.S. Government (USG) contract accounting
2 or more years supporting research, development, or grant-funded programs preferred
Strong knowledge of U.S. Government contracting requirements, cost principles, and invoicing processes
Proficiency with NetSuite, including NetSuite Planning & Budgeting (NSPB), or similar accounting software
Experience with Paylocity or similar payroll software
Experience with timekeeping software
Proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word, as well as Zoom video conferencing
Ability to learn new systems and requirements
Demonstrated integrity, accountability, flexibility, and a strong work ethic
Excellent organizational skills with the ability to thrive in a fast-paced environment
Strong ability to prioritize, manage multiple responsibilities, and meet deadlines
Excellent customer service and interpersonal skills
Subject to a criminal background investigation
Request for three professional references
Verification of education/degrees
Must be authorized to work in the United States without employer sponsorship
Preferred: experience supporting U.S. Government contracts, grants, or federally funded programs
Preferred: familiarity with government contracting requirements, cost principles, invoicing, and documentation standards
Preferred: experience supporting research, development, scientific, or grant-funded programs
Preferred: experience with NetSuite or a comparable enterprise resource planning system
Preferred: experience with NetSuite Planning and Budgeting or similar budgeting software
Preferred: experience with Paylocity, ClickTime, Bill.com, American Express reporting, Smartsheet, or SharePoint
Preferred: familiarity with Uniform Guidance, Earned Value Management, or Incurred Cost Submissions
Preferred: experience assisting with financial, government contract, or compliance audits

Benefits

Comp & perks

Medical, dental, and vision coverage
Flexible spending accounts
Flexible vacation leave
Sick leave
Short-term disability options
Long-term disability options
10 federal holidays
End-of-year winter break
Employer matching 401(k) plan