Executive Administrative Assistant

Sanofi

. Provide project management and administrative support to the Head of Portfolio Strategy & Medical Planning and Global Medical Heads for Neurology and Oncology .

Posted 9/15/2026full-timeMorristown • New Jersey • United StatesMid-LevelSenior💰 $37 - $49 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project management and administrative support capabilities, with proficiency in Microsoft Office Suite and Zoom for effective communication and scheduling. Maintains confidentiality and professionalism while managing multiple priorities in a fast-paced, global environment.

Highest-signal resume keywords

Project ManagementMicrosoft Office Suite ProficiencyZoom Meeting SchedulingAdministrative Support for Senior LeadersPharma Industry Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementDocument DevelopmentExpense ProcessingVendor Payment DocumentationSchedulingCalendar ManagementMeeting LogisticsSharePoint Content AdministrationReportingTravel Arrangement

Soft Skills

Excellent Verbal CommunicationExcellent Written CommunicationInterpersonal SkillsTact and DiplomacyFlexibility

Tools & Technologies

Microsoft OutlookMicrosoft ExcelMicrosoft PowerPointMicrosoft WordZoomSharePoint

Industry Keywords

Pharma IndustryConfidentialityCross-Functional CollaborationMulti-Site EnvironmentExecutive Relationships

About the role

Key responsibilities & impact

Provide project management and administrative support to the Head of Portfolio Strategy & Medical Planning and Global Medical Heads for Neurology and Oncology
Manage multiple, often conflicting priorities in a fast-paced environment
Fulfill scheduling and coordination, document development, screening, and reporting
Provide on-site administrative support
Manage calendars and schedules
Organize meetings and events
Manage domestic and global meeting logistics
Arrange domestic and international travel
Process expenses efficiently and compliantly
Maintain contact with relevant Sanofi executives
Support communications and meetings in person
Maintain confidentiality and professionalism regarding future initiatives and projects
Track project status for area executives
Establish workflow priorities based on tasks and interdepartmental needs
Provide ad hoc project support to leadership team members
Interface with P&C, Finance, Facilities, and Digital/IT
Prepare documentation for vendor, consultant, and supplier payments
Submit statements of work and track submissions through purchase-order execution
Respond to accounts-payable and payee inquiries
Support ongoing operation of the business area and external executive relationships

Requirements

What you’ll need

Minimum 3 years of administrative experience
High school diploma
High level of proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
High level of proficiency in scheduling and operating Zoom meetings
Experience with SharePoint content administration
Familiarity with the pharma industry and business organization
Experience supporting senior-level business leaders
Excellent verbal and written communication skills
High ethical standards and maintenance of confidentiality
Ability to work independently in a global, multi-site, multi-national environment
Ability to prioritize effectively and collaborate with cross-functional team members and other administrative staff
Ability to establish and maintain good working relationships and internal networks with minimal direction
Ability to navigate the organization with minimal direction
Strong initiative, tact, diplomacy, and interpersonal skills
Ability to manage changing priorities in a fast-paced environment
Flexibility with time
US and Puerto Rico residents only

Benefits

Comp & perks

Opportunities for promotion or lateral moves, at home or internationally
Thoughtful rewards package
Health and wellbeing benefits
High-quality healthcare
Prevention and wellness programs
At least 14 weeks’ gender-neutral parental leave