Talent Acquisition Coordinator

Satellite Office

. Manage recruitment administration for high-volume vacancies across all brands .

Posted 9/18/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing high-volume recruitment processes, utilizing Applicant Tracking Systems like JobAdder, and maintaining accurate candidate records. Strong focus on stakeholder communication, candidate experience, and process improvement in a retail environment.

Highest-signal resume keywords

High-Volume Recruitment ManagementApplicant Tracking System (ATS) ExperienceStakeholder Relationship BuildingStrong Administrative SkillsRetail Fashion Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Recruitment CoordinationCandidate ScreeningJob Advertisement CreationData Management in JobAdderReference and Employment VerificationRecruitment Metrics MonitoringProcess Improvement IdentificationWork Health and Safety ComplianceAttention to DetailProblem Solving

Soft Skills

Strong Communication SkillsOrganizational SkillsProactive Follow-UpAbility to Work IndependentlyTime Management

Tools & Technologies

JobAdderApplicant Tracking System (ATS)

Certifications & Qualifications

Diploma or Bachelor’s Degree in Human ResourcesBusiness AdministrationBusiness Management

Industry Keywords

Talent AcquisitionHigh-Volume HiringRetail RecruitmentCandidate ExperienceSLA Management

About the role

Key responsibilities & impact

Manage recruitment administration for high-volume vacancies across all brands
Review and approve recruitment requisitions and ensure required information is complete
Create, post and monitor job advertisements across approved platforms
Maintain accurate candidate and vacancy records in JobAdder
Update candidate statuses throughout recruitment workflows
Screen applications and resumes against agreed criteria
Progress suitable candidates through recruitment workflows
Communicate with candidates, provide application outcomes and respond to queries
Coordinate recruitment Open Days and high-volume retail recruitment campaigns
Support candidate invitations, attendance tracking, interview scheduling and communications
Coordinate recruitment activity across multiple locations and brands during peak periods
Coordinate reference and employment verification checks
Request, track and escalate passports, visas and work-right documentation
Manage candidates against recruitment SLAs and identify delays or risks
Follow up Hiring Managers and Talent Team members on outstanding actions
Identify process improvement opportunities
Maintain recruitment data, trackers and reports in JobAdder and other systems
Monitor recruitment metrics and escalate trends, issues and bottlenecks to the Talent Acquisition Manager
Follow work health and safety policies, complete training, report hazards and injuries, and maintain a clean workplace

Requirements

What you’ll need

Diploma or bachelor’s degree in human resources, Business Administration, Business Management or a related discipline is desirable
Previous experience in recruitment, talent acquisition, recruitment coordination or high-volume hiring within Australia; New Zealand advantageous
Retail fashion experience
Proven success managing high-volume vacancies and candidates simultaneously
Experience using an Applicant Tracking System (ATS), preferably JobAdder or a similar system
Ability to build strong stakeholder relationships
Strong administrative and organisational skills
Excellent attention to detail and accuracy
Strong English speaking and written communication skills
Confidence communicating with candidates and internal stakeholders
Ability to work to deadlines and agreed SLAs
Strong follow-up skills and a proactive approach to outstanding actions
Ability to prioritise workload, manage competing deadlines and problem solve
Strong computer literacy and confidence learning new systems and processes
Ability to work independently while operating as part of a geographically dispersed Talent Team
Strong commitment to candidate experience and service delivery

Benefits

Comp & perks

Learning opportunities, mentoring, and support
Team-building experiences and company-wide celebrations
Wellness programs
World-class office spaces
Continuous learning and development
Employee programs
Collaborative and inclusive workplace culture
Work with international clients and global brands