Administrative Coordinator

SBM

. Coordinate activities associated with meeting and conference room set-up per stakeholder request .

Posted 10/1/2026full-timeBeaverton • Oregon • United StatesMid-LevelSenior💰 $31 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while effectively managing schedules, meetings, and customer inquiries. Proficient in using Microsoft Office and web-based software for operational tasks and inventory management.

Highest-signal resume keywords

Customer Service ExperienceMicrosoft Office ProficiencyMeeting CoordinationInventory ManagementScheduling and Calendar Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryReport PreparationMeeting Note TakingRoom Configuration ManagementEmail Management

Soft Skills

High-Quality CommunicationProblem-SolvingAttention to DetailTeam Collaboration

Tools & Technologies

Web-Based SoftwareMicrosoft Office

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Customer InquiriesWork OrdersSafety CompliancePerformance Improvement

About the role

Key responsibilities & impact

Coordinate activities associated with meeting and conference room set-up per stakeholder request
Respond to customer inquiries
Schedule meetings and maintain employee records
Assign work tasks, create schedules, and manage calendars
Assist with preparation of reports and presentations
Input inventory into web-based software for operational supplies and equipment
Manage day-to-day calendaring, work orders, scheduling, and email inbox
Coordinate daily room configuration requests
Contact stakeholders with missing or conflicting information
Provide high-quality service and communication to customers
Update and maintain room lists, inventory lists, and other data
Comply with company safety rules, policies, and procedures
Create and place signage throughout campus property
Prepare agendas, take meeting notes, and archive proceedings
Stop at-risk behavior of others and self
Work with the program manager to identify performance improvement opportunities
Assist with administrative tasks as needed

Requirements

What you’ll need

High school diploma / GED
Experience in the customer service field is preferred
Solid computer skills, including email and Microsoft Office
A valid driver's license may be required based on business needs
Employees required to drive must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements
Ability to lift and/or move up to 35 pounds
Ability to drive to various work locations, customer sites, or company facilities may be necessary

Benefits

Comp & perks

Comprehensive benefit packages
Equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status