Executive Assistant

Scala Staffing

. Manage call bookings . Follow up on and resolve failed or late payments . Manage the VIP client milestone system . Flag when clients reach the 12-week mark and notify the coach . Trigger the free shirt shipment process

Posted 9/30/2026part-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong expertise in GoHighLevel (GHL) for workflow automation and dashboard creation, alongside effective client management and payment processing skills. Capable of supporting coaching operations through meticulous organization and attention to detail.

Highest-signal resume keywords

GoHighLevel (GHL) Workflow AutomationDashboard BuildingPayment Platform ExperienceClient Management Tools FamiliarityStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Workflow AutomationDashboard BuildingPayment ProcessingClient ManagementSystem-Based Triggers

Soft Skills

Attention to DetailIndependent WorkVersatility

Tools & Technologies

GoHighLevel (GHL)NuiOneFit

Industry Keywords

Online CoachingFitness BusinessChurn TrackingConversion Rates

About the role

Key responsibilities & impact

Manage call bookings
Follow up on and resolve failed or late payments
Manage the VIP client milestone system
Flag when clients reach the 12-week mark and notify the coach
Trigger the free shirt shipment process
Maximize use of the existing GoHighLevel (GHL) account
Integrate pre-GHL clients into the system
Build and maintain automated workflows
Create VIP milestone notifications
Build business update dashboards tracking churn and conversion rates
Support the coach by handling administrative tasks so the coach can focus on coaching, programming, and content

Requirements

What you’ll need

Strong working knowledge of GoHighLevel (GHL), including workflow automation and dashboard building
Experience with payment platforms; Nui experience is a plus
Comfort following up on outstanding payments
Familiarity with client management/meal planning tools; OneFit experience is a plus
Strong organizational skills and attention to detail
Comfortable managing recurring processes and system-based triggers
Prior experience in a GHL-focused admin or systems role
Comfortable working independently once trained on business processes
Versatile and able to pick up ad-hoc tasks, such as basic graphics, with a short learning curve
Prior experience supporting an online coaching or fitness business is a plus

Benefits

Comp & perks

Part-time schedule of 20 hours per week
Potential to scale from part-time to full-time over time
Remote work