Project Finance Coordinator

Scale Army Careers

. Monitor project budgets throughout the project lifecycle to support financial accuracy and target margin achievement .

Posted 10/24/2026contractRemote • Egypt, Argentina, Ethiopia, South Africa, NigeriaJuniorMid-Level💰 $2,000 - $2,600 per monthWebsite

About the role

Key responsibilities & impact

Monitor project budgets throughout the project lifecycle to support financial accuracy and target margin achievement
Maintain current project budgets within the agency's project management and accounting system
Prepare and distribute burn reports, hours reports, cost-to-date tracking, and other financial updates
Track project expenses and proactively identify potential budget overages
Escalate financial risks and budget discrepancies to Project Managers and senior Finance leadership
Coordinate project cash flow and maintain visibility into upcoming vendor payments
Support monthly and quarterly revenue forecasting
Collaborate with Project Managers and Finance to complete timely project closeouts
Reconcile final project budgets against actual costs, resolve outstanding purchase orders, and prepare project close analyses
Serve as the primary Accounts Receivable contact for assigned clients and projects
Review SOWs, LOIs, and change orders to verify pricing, agency fees, payment terms, and invoicing schedules
Develop and maintain client invoicing schedules
Prepare client invoices for approval and ensure timely issuance
Monitor outstanding receivables, track payments, follow up on overdue invoices, and coordinate collections
Verify client invoices reference appropriate purchase orders
Verify vendor onboarding documentation before payment processing
Create and approve purchase orders in accordance with project budgets and procurement guidelines
Review vendor invoices against approved purchase orders and quotes
Submit complete vendor invoices to Finance within established payment cycles
Advise project teams on vendor payment methods and timelines
Support vendor payment-term negotiations and align payment schedules with project cash-flow requirements
Escalate rush-payment requests for approval
Prepare weekly financial updates covering active, executed, and pipeline projects
Track and report purchase orders, billings, receivables, overdue invoices, vendor payments, and outstanding purchase orders
Maintain accurate financial information across project management and accounting systems
Collaborate with Project Managers, Finance, clients, vendors, and cross-functional teams
Participate in regular project-finance meetings

Requirements

What you’ll need

2+ years of experience in project finance, accounting coordination, agency operations, or a similar project-based environment
Experience supporting multiple concurrent client projects in a fast-paced environment
Hands-on experience managing client invoicing, collections, purchase orders, and vendor invoices
Experience monitoring project budgets, tracking expenses, and supporting financial reporting
Experience coordinating project financial closeouts, including budget reconciliation and outstanding purchase order resolution
Strong proficiency in Microsoft Excel and Google Sheets
Working knowledge of Accounts Receivable processes, including invoicing schedules, payment tracking, and collections
Working knowledge of Accounts Payable processes, including purchase orders, vendor invoice verification, and payment coordination
Ability to monitor project budgets, identify potential overages, and maintain visibility into financial performance
Ability to prepare burn reports, hours reports, cost-to-date analyses, and financial status updates
Understanding of project cash-flow tracking and revenue forecasting support
Ability to review SOWs, LOIs, and change orders for financial terms and invoicing requirements
Strong organizational skills and attention to detail when managing financial records across multiple projects
Ability to coordinate effectively with Project Managers, Finance teams, clients, and vendors
Ability to proactively identify financial discrepancies, resolve issues, and escalate risks
Ability to balance competing priorities and meet deadlines in a fast-paced environment
Strong accountability and practical problem-solving skills when managing client and vendor financial obligations
Experience using Workbook, Sage, Workamajig, or comparable project management and accounting systems is preferred
Must be available to work 9:00 AM–5:00 PM EST
English resume required; English proficiency assessed during application
Must complete the application form and record a video showcasing skill sets

Benefits

Comp & perks

Fully remote work from home
Opportunity to support high-impact creative and experiential projects
Hands-on involvement in project financial management, client billing, vendor coordination, and reporting
Direct collaboration with project and finance leadership
Global, collaborative work environment