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Bookkeeper, VA
Scale Virtually VA. Maintain accurate, current QuickBooks Online records across multiple LLCs/business entities .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong QuickBooks Online proficiency and hands-on bookkeeping experience, including transaction entry, bank reconciliation, and accounts payable/receivable management across multiple LLCs. Exhibits exceptional organizational skills and the ability to independently manage financial records while ensuring accuracy and compliance with established accounting procedures.
Highest-signal resume keywords
QuickBooks Online ExperienceBookkeeping ExperienceBank ReconciliationAccounts Payable/Receivable ManagementGoogle Sheets Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Transaction EntryBank ReconciliationCredit Card ReconciliationIntercompany TransactionsFinancial ReportingChart of Accounts ManagementCoding Standards ComplianceFinancial Discrepancy InvestigationRecord MaintenanceTax Support Documentation
Soft Skills
Organizational SkillsTime ManagementClear CommunicationIntegrityReliability
Tools & Technologies
QuickBooks OnlineGoogle SheetsCloud Storage
Industry Keywords
Real Estate BookkeepingHUD StatementsFinancial Activity DocumentationMultiple LLCs Management
Tech Stack
Tools & technologiesCloud
About the role
Key responsibilities & impact- Maintain accurate, current QuickBooks Online records across multiple LLCs/business entities
- Enter and categorize transactions using the established chart of accounts and coding system
- Record invoices, receipts, payments, deposits, intercompany transactions, and other financial activity with supporting documentation
- Review transactions for missing information, incorrect coding, duplicates, or inconsistencies
- Reconcile assigned bank and credit card accounts against statements
- Investigate and correct discrepancies and miscoded transactions within authorized scope
- Escalate unresolved, questionable, or potentially incorrect transactions with sufficient context
- Maintain accounts payable and accounts receivable records, vendor records, invoices, payments, deposits, and receivables
- Reconcile rental income and other expected payments and identify late, missing, or inconsistent payments
- Monitor designated email accounts for invoices, receipts, statements, and bookkeeping documents
- Organize documentation in designated cloud storage and match it to QuickBooks transactions
- Maintain complete financial records for bookkeeping and tax support
- Maintain Google Sheets, cash flow trackers, deal-related spreadsheets, and other financial trackers
- Compare spreadsheet information against QuickBooks and investigate inconsistencies
- Assist with weekly and month-end Profit & Loss reporting and other financial reports
- Complete transaction entries, reconciliations, AP/AR updates, and documentation before month-end review
- Review, resolve, document, and escalate issues before management’s final review and close
- Manage assigned work within deadlines, communicate blockers clearly, and maintain accurate records without constant supervision
Requirements
What you’ll need- Strong QuickBooks Online experience — hard requirement
- Solid hands-on bookkeeping experience covering transaction entry, bank reconciliation, credit card reconciliation, AP, and AR
- Demonstrated experience maintaining books for multiple LLCs/business entities
- Experience handling intercompany transactions
- Proficiency with Google Sheets and financial spreadsheets
- Ability to identify, investigate, and communicate financial discrepancies rather than simply entering data
- Ability to consistently follow established accounting procedures, chart-of-accounts structures, and coding standards
- Ability to independently manage assigned bookkeeping work without requiring daily reminders or step-by-step direction
- Strong organizational and time-management skills, particularly when managing records across multiple entities
- Clear written and verbal English communication
- High level of honesty, integrity, reliability, and confidentiality when handling financial information
- Real estate bookkeeping experience is preferred but not required
- Familiarity with HUD/settlement statements and real estate transactions is preferred
- Must demonstrate hands-on QuickBooks Online and reconciliation experience
- Must submit a 5–8 sentence practical response demonstrating investigation and correction/escalation judgment
Benefits
Comp & perks- Paid Time Off
- HMO
- Fully Remote Work