Transaction Coordinator

Scale Virtually VA

. Maintain the central master transaction spreadsheet and update property and transaction information .

Posted 10/17/2026full-timeRemote • ColombiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong transaction coordination capabilities, including managing multiple deadlines, maintaining accurate records, and effective communication with stakeholders. Proficient in using Google Workspace tools and experienced in following documented workflows to ensure operational efficiency.

Highest-signal resume keywords

Transaction CoordinationDeadline ManagementGoogle Workspace / G SuiteStrong Attention To DetailEffective Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Transaction CoordinationDeadline ManagementDocument ReviewRecord MaintenanceWorkflow Improvement

Soft Skills

Attention To DetailFollow-ThroughProactive CommunicationStakeholder ManagementIndependent Work

Tools & Technologies

Google SheetsGoogle DriveGoogle CalendarAsanaSlack

Industry Keywords

Real EstateTransaction ManagementProject CoordinationOperations ManagementSOPs

About the role

Key responsibilities & impact

Maintain the central master transaction spreadsheet and update property and transaction information
Track EMD, inspection / IT, closing, and other transaction deadlines
Review upcoming deadlines, identify missing information or unresolved items, and follow up before deadlines become overdue
Update stakeholders when dates change and maintain accessible transaction records
Own and monitor the dedicated transaction coordination inbox
Organize email threads and follow up on unanswered messages and unresolved requests
Escalate decisions, exceptions, and issues outside authority to the Operations Manager
Store and organize transaction documents in Google Drive
Check documents for missing or incomplete information and flag discrepancies
Maintain transaction deadlines and closing-related dates in Google Calendar
Coordinate with Sales, Operations Manager, COO, CEO, internal stakeholders, and external parties
Use the dedicated TC Slack channel for updates, questions, coordination, and escalations
Maintain transaction visibility, communicate risks and missing information, and track open items through resolution or escalation
Identify workflow gaps and suggest practical improvements within established procedures

Requirements

What you’ll need

Demonstrated experience managing multiple deadlines, documents, follow-ups, and stakeholders in transaction coordination, project coordination, project management, operations, or a closely related role
Ability to independently maintain accurate records and prioritize competing deadlines without needing daily task-by-task instructions
Strong attention to detail when entering, reviewing, and reconciling dates and transaction information
Demonstrated follow-through on unanswered requests and incomplete items until resolved or appropriately escalated
Strong written and verbal English communication
Comfortable communicating with internal teams and external parties and participating actively in meetings when required
Able to work as the company’s only dedicated Transaction Coordinator while reporting to the Operations Manager
Able to learn and apply documented workflows using SOPs, Loom videos, checklists, and guides
Reliable availability during normal business-day and client business hours
Capacity to commit approximately 40–45 hours per week
Able to work in a remote, asynchronous environment with proactive communication
Google Workspace / G Suite, including Google Sheets, Google Drive, Google Calendar, and email
Experience with Asana
Experience with Slack
Resume and short introduction video required for application
Previous real estate Transaction Coordinator experience is preferred, not mandatory
Latin America preferred for time-zone alignment

Benefits

Comp & perks

Paid Time Off
HMO
Fully Remote Work