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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates proficiency in accounts payable processes, vendor communication, and financial reporting while maintaining attention to detail and adherence to non-profit regulations. Capable of managing multiple tasks efficiently and supporting month-end close activities.
Highest-signal resume keywords
Accounts Payable ProcessingVendor CommunicationGeneral Accounting TheoryExcel ProficiencyAttention to Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Accounts PayableInvoice ProcessingData EntryFinancial ReportingPetty Cash ReconciliationACH PaymentsBank Statement ReconciliationPurchase Order ReviewMonth-End CloseRecord Maintenance
Soft Skills
Oral CommunicationWritten CommunicationListening SkillsSelf-DirectionAttention to Detail
Tools & Technologies
Accounting SoftwareExcelAdobeVideo Conferencing ToolsWord Processing Software
Certifications & Qualifications
High School GraduateGED Equivalent
Industry Keywords
Non-Profit RegulationsWage and Labor LawVendor RelationsAudit ComplianceRetention Policies
About the role
Key responsibilities & impact- Process accounts payable accurately and timely
- Apply and pay invoices, statements, and credit memos appropriately
- Maintain vendor communication, relationships, and vendor records in accounting software
- Verify ordering and purchase order policies and procedures; review open POs, attach received invoices, and remove duplicates
- Conduct check runs, including ACH payments, and download/pay invoices through vendor portals
- Deposit cash and checks, including donation batches
- Maintain and quarterly reconcile petty cash
- Participate in preparing monthly reports and other data requested by the Finance Director or Senior Accountant
- Enter daily activity for various departments and provide change for departments
- Support month-end close, including downloading month-end statements and preparing AP accruals
- Maintain files and records according to retention policies and procedures
- Cooperate with outside auditors, prepare requested materials, and help implement audit recommendations
- Participate in meetings and complete workplan assignments by deadlines
- Organize, sort, and deliver digital and physical correspondence
- Respond to staff accounting assistance requests
- Cross-train with department members and assist with volunteer and staff training
- Communicate with co-workers, clients, donors, vendors, lenders, agents from contracting agencies, and veterinarians
- Perform other duties as assigned
Requirements
What you’ll need- Working knowledge of computers, including data input, accounting, Excel, Adobe, video conferencing, and word-processing
- Excellent oral communication skills
- Good writing skills and effective listening
- Understanding of general accounting theory, wage and labor law, and non-profit regulations
- Ability to read bank statements and balance statements is beneficial
- Ability to work independently and be self-directed
- Minimum 1-year administrative experience
- Excellent grammatical skills and attention to detail
- High school graduate or GED equivalent
- Strong typing skills
- Ability to sit for long periods of time
- Ability to lift 30 pounds when moving records or files
- Ability to maintain concentration despite interruptions
- Ability to view a computer screen and read files or records
Benefits
Comp & perks- Hybrid-remote work arrangement
- Part-time schedule, Monday through Friday, 8:00 AM to 12:00 PM
- Remote work on Tuesdays and Thursdays