Executive Assistant – CEO

Seer Interactive

. Support the Founder and CEO as an Executive Business Partner .

Posted 9/29/2026full-timePhiladelphia • Pennsylvania • United StatesMid-LevelSenior💰 $65,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and logistical capabilities to support executive functions, including calendar management, travel coordination, and event logistics. Exhibits resourcefulness and problem-solving skills, particularly in utilizing AI tools and managing detailed tasks effectively.

Highest-signal resume keywords

Calendar ManagementEvent Logistics CoordinationTravel CoordinationAI Tool UtilizationProblem Solving

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

PersistentCoachabilityCuriosityResourcefulnessDirect Communication

Tools & Technologies

AI-Powered Systems

Industry Keywords

Executive Business PartnerConference ManagementSpeaker LogisticsNonprofit Board CoordinationSales Call Observation

About the role

Key responsibilities & impact

Support the Founder and CEO as an Executive Business Partner
Support the full conference and speaking pipeline, including inquiry tracking, logistics, and post-event follow-up
Handle speaker logistics such as bios, headshots, W9s, vendor forms, ground transportation, expenses, and deadlines
Maintain presentation tracking and communicate with conference organizers
Price, book, and monitor speaking and business travel
Learn and anticipate the CEO’s airport, routing, and hotel preferences
Observe sales calls, take notes, and turn discussions into follow-up and next steps
Review call transcripts and project context for key accounts
Support calendar management, scheduling, weekly meeting briefings, and conflict resolution
Support VIP relationship logistics and recognition touchpoints
Support nonprofit board meeting coordination and materials
Use existing AI-powered systems and propose workflow improvements
Handle daily and personal logistics, meals, errands, and home needs
Maintain inbox access for utility purposes
Support monthly expense tagging and categorization
Learn CEO preferences and existing workflows during the first 30 days
Take ownership of defined daily/personal support responsibilities by 60 days
Propose a process improvement by 60 days
Demonstrate independent judgment in an ambiguous situation by 90 days
Reach a mutual decision point on conversion to a full-time role by 90 days

Requirements

What you’ll need

Must be based in Philadelphia
Willingness to work in the Fishtown office as needed
Ability to work continental US-based hours
Availability to support the CEO’s working hours, including outside typical 9–5 hours
Persistent and coachable
Asks sharp, curious questions
Resourceful and comfortable solving problems with limited context or authority
Comfortable earning trust incrementally
Curious about AI tools and able to self-teach new tools
Comfortable with repetitive, detail-heavy work
Comfortable with direct, frank communication
Bonus: experience in a fast-paced, quota-driven, or rejection-heavy environment such as sales, recruiting, or business development
Bonus: self-taught use of an AI tool outside school or work
Bonus: genuine interest in growing into full executive or business partner support
No educational credential is explicitly required

Benefits

Comp & perks

Contract-to-hire opportunity with a 1-month contract
Compensation evaluation at least once a year after conversion
Benefits eligible after conversion to full-time
Remote-first work environment
Option to work from Seer’s Philadelphia HQ office
Certified B-Corp inclusive workplace