Executive Assistant

ServiceNow

. Lead strategic calendar management for the leader, curate meeting options, flag conflicts, and provide recommendations .

Posted 11/5/2026full-timeRemote • Florida • United StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in strategic calendar management, stakeholder engagement, and event coordination while maintaining confidentiality and professionalism. Proficient in managing high-priority projects and optimizing executive time across global teams.

Highest-signal resume keywords

10+ Years Supporting VP LevelConfidential Material HandlingStakeholder ManagementProficient in Microsoft Office SuitesExceptional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationProject ManagementConflict Resolution

Soft Skills

ProfessionalismDiplomacyOrganizational SkillsCalm Under PressureProactive Mindset

Tools & Technologies

ZoomMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookBoxConcur

Industry Keywords

Senior Leadership SupportGlobal Team CoordinationLeadership Expenses ManagementEvent CoordinationStakeholder Understanding

About the role

Key responsibilities & impact

Lead strategic calendar management for the leader, curate meeting options, flag conflicts, and provide recommendations
Triage inbound requests and protect the leader’s focus time and peak business periods
Coordinate across time zones for a global team
Handle sensitive information confidentially and determine what to escalate or handle independently
Maintain a healthy, sustainable schedule and align it with business goals
Execute and coordinate team events and meetings with the Chief of Staff
Optimize leadership and organizational use of time
Make decisions on short-term priorities and work activities
Arrange travel according to company procedures and support obtaining visas and passports
Maintain leadership expenses and credit card reconciliation
Coordinate teamwide offsites, lunches, dinners, and other events
Identify organizational issues and initiate or facilitate solutions
Assist internal departments with new-hire setup, processes, tools, expense reporting, and travel systems
Compile, prepare, and process leadership expenses and credit card reconciliation

Requirements

What you’ll need

10+ years’ experience supporting VP level
Experience handling confidential materials and supporting Finance and Senior Leadership interactions
Ability to remain calm under pressure
High level of professionalism in written and verbal communication
Diplomacy in handling conflict, difficult personalities, and refusal messages
Stakeholder management and ability to act as an ambassador for the executive
Understanding of stakeholders, including customers and internal senior leaders
Reactivity during normal working hours
Highly organized with exceptional communication skills
Ability to manage multiple high-priority projects across management and professional levels
Proactive, solution-oriented mindset with sound judgment in calendar prioritization
Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, and Concur

Benefits

Comp & perks

Flexible or remote work persona
Travel support, including assistance obtaining necessary travel documents such as visas/passports
Leadership expense and credit card reconciliation support