Project Coordinator, Estimating

Sevan Multi-Site Solutions

. Manage and maintain accurate opportunity, bid, and pipeline information across company systems .

Posted 10/7/2026full-timeRemote • United StatesJuniorMid-Level💰 $27 - $34 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in bid coordination, opportunity tracking, and construction administration, with a strong focus on data analysis and effective communication across teams. Proficient in managing multiple projects and deadlines while maintaining accurate records and documentation.

Highest-signal resume keywords

Bid CoordinationConstruction AdministrationData Analysis in Microsoft ExcelExperience with Smartsheet and ProcoreOpportunity and Pipeline Tracking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Bid ManagementData AnalysisOpportunity TrackingDocument CoordinationPipeline Reporting

Soft Skills

Organizational SkillsCommunication SkillsTime ManagementProblem-Solving Skills

Tools & Technologies

Microsoft ExcelMicrosoft OutlookSmartsheetProcoreBuildingConnected

Industry Keywords

ConstructionEstimatingBid CoordinationMulti-Site ProjectsCRM Systems

About the role

Key responsibilities & impact

Manage and maintain accurate opportunity, bid, and pipeline information across company systems
Coordinate bid calendars, deadlines, reviews, and follow-up activities across Estimating, Operations, and Business Development teams
Identify missing information, conflicting deadlines, and outstanding actions
Organize and maintain bid files and management platform records, including drawings, specifications, addenda, RFIs, proposals, and correspondence
Coordinate subcontractor and supplier outreach, bidder lists, bid invitations, addenda, and response follow-up
Track bid questions and clarification requests and coordinate approved responses with bidders
Support preparation and submission of bids by coordinating documents, forms, approvals, checklists, and client portal requirements
Prepare and distribute pipeline, bid status, and pursuit reports
Document meeting outcomes and action items and follow up with responsible team members
Track bid outcomes, award status, and win/loss feedback
Maintain historical pursuit records
Coordinate transition of awarded opportunities and documentation to the project execution team
Provide administrative support to the Bid and Pipeline Manager and estimating team
Help move opportunities efficiently from initial pursuit through award while maintaining accurate records and communication

Requirements

What you’ll need

2-4 years of construction or estimating experience and/or related training
Experience with multi-site projects is preferred
Experience in construction administration, bid coordination, or opportunity and pipeline tracking is preferred
Knowledge of data analysis and tracking within Microsoft Excel is required
Knowledge of email and calendar management within Microsoft Outlook is required
Experience with Smartsheet and Procore is highly preferred
Familiarity with BuildingConnected or similar bid management platforms is preferred
Familiarity with CRM or pipeline tracking systems is preferred
Ability to use Microsoft Teams or similar tools for remote meetings, document sharing, and team coordination is required
Reliable internet connection and workspace suitable for confidential business communications
Consistent availability during agreed working hours
Ability to independently manage multiple projects, bid deadlines, and assigned priorities
Travel availability of 0-10% as needed

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
Flexible paid time off
Paid holidays
Sick time
Matching 401K plan
Hands-on experience
Engaging training programs
Opportunities to mentor interns and co-ops
Opportunity to support industry-leading brands