Events Coordinator

Sharp Performance

. Register booths and teams, and manage exhibitor deadlines, forms, and badge lists .

Posted 11/9/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event coordination and management, including budget tracking, vendor negotiation, and logistical planning. Proficient in using Notion for documentation and maintaining organized schedules for multiple events.

Highest-signal resume keywords

Event CoordinationBudget TrackingVendor NegotiationGroup Travel BookingClear Written Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event CoordinationBudget ManagementVendor Contract ManagementInvoice ReconciliationLogistics PlanningDocumenting ProcessesSchedulingTravel ManagementInventory ManagementPublic Safety Events Experience

Soft Skills

Calm Under PressureAttention to DetailOrganizational SkillsEffective CommunicationProblem-Solving

Tools & Technologies

Notion

Industry Keywords

Trade ShowsConferencesPublic SafetyGovernment Events

About the role

Key responsibilities & impact

Register booths and teams, and manage exhibitor deadlines, forms, and badge lists
Negotiate and manage vendor contracts, including deposits, payment dates, and cancellation terms
Build and track budgets for each event
Order print materials, booth graphics, and giveaways, and ship booth materials on time
Build Notion preparation documents covering schedules, booth setup instructions, staffing, meetings, and key contacts
Book flights and hotels for the team
Make restaurant reservations for customer dinners and team events
Arrange return shipping and maintain an inventory of booth materials
Reconcile invoices and expenses against event budgets
Record costs and lessons learned for future event planning
Find and book speaking engagements for the Business Development team
Maintain a shared calendar of events, deadlines, and speaking opportunities
Support go-to-market leaders with travel, scheduling, and logistics as needed
Ensure events run on time and on budget, field teams have ready booths and reliable preparation documents, and Business Development maintains a steady calendar of speaking slots

Requirements

What you’ll need

5 to 7 years of experience in event coordination, executive assistance, or both, including trade shows or conferences
Experience with events in public safety, government, or adjacent markets is a plus
Experience running several events at once with overlapping deadlines
Comfort negotiating with vendors and reading contracts
Experience building and tracking event budgets
Experience booking group travel and managing calendars for a busy team
Clear written communication
Habit of documenting everything so others can follow it, ideally in Notion
Calm under pressure when plans change the week of an event

Benefits

Comp & perks

Medical, dental, and vision insurance
Flexible PTO
401(k) with company match
Access to the same performance coaches offered to clients