Administrative Assistant

Shionogi Europe

. Provide proactive administrative assistance to executives and team members .

Posted 10/13/2026full-timeSan Diego • California • United StatesSeniorLead💰 $65,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in administrative support within the Life Sciences industry, with strong capabilities in managing office operations, coordinating events, and maintaining confidentiality. Proficient in Microsoft Office Suite and skilled in effective communication and organizational practices.

Highest-signal resume keywords

8+ Years Administrative ExperienceMicrosoft Office Suite ProficiencyEvent CoordinationConfidentiality ManagementBiotech Industry Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office Operations ManagementDocument PreparationPurchase Order GenerationMeeting CoordinationOnboarding Assistance

Soft Skills

Organizational SkillsTime-Management SkillsWritten CommunicationVerbal CommunicationProblem-Solving Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePoint

Industry Keywords

Life SciencesBiotechPharmaceuticalCorporate PoliciesFacilities Support

About the role

Key responsibilities & impact

Provide proactive administrative assistance to executives and team members
Coordinate and schedule meetings and company events
Manage day-to-day office operations, supplies, workspaces, and office equipment maintenance
Assist with receiving and distributing supplies and provide packing slips to Accounting
Coordinate and oversee visitors and VIP guests
Oversee reception, welcome visitors, and direct them to appropriate personnel
Prepare and edit company documents, reports, corporate policies and procedures, and presentations
Organize All Hands meetings, company events, conferences, and other meetings
Coordinate with senior management on special events, Board meetings, All Hands meetings, corporate events, and meetings
Generate purchase order requests and route approvals for Finance and Accounting
Assist Human Resources with onboarding and offboarding activities
Register visitors in parking and building access systems
Support Facilities with deliveries
Support Program Management Group with general tasks
Order and stock kitchen items and refreshments and organize lunches for employee events and meetings
Ensure a clean and organized office environment
Serve as primary point of contact for internal and external communications
Screen and direct inquiries to appropriate departments
Manage G&A project timelines and milestones

Requirements

What you’ll need

Minimum of 8 years of experience as an administrative assistant or in a similar role in a Life Sciences company or closely related industry
Proficiency with PC-based computers and Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook)
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Ability to handle sensitive information with discretion and maintain confidentiality
Proactive problem-solving skills and ability to work independently
Familiarity and experience in a biotech or pharmaceutical company preferred
Experience with SharePoint and other server access programs preferred
Experience creating PowerPoint presentations preferred

Benefits

Comp & perks

Comprehensive benefits
Bonus
Long-term incentive
Applicable allowances
Additional compensation may be associated with the role