Shionogi Europe

Administrative Assistant

• Provide proactive administrative assistance to executives and team members
• Coordinate and schedule meetings and company events
• Manage day-to-day office operations, supplies, workspaces, and office equipment maintenance
• Assist with receiving and distributing supplies and provide packing slips to Accounting
• Coordinate and oversee visitors and VIP guests
• Oversee reception, welcome visitors, and direct them to appropriate personnel
• Prepare and edit company documents, reports, corporate policies and procedures, and presentations
• Organize All Hands meetings, company events, conferences, and other meetings
• Coordinate with senior management on special events, Board meetings, All Hands meetings, corporate events, and meetings
• Generate purchase order requests and route approvals for Finance and Accounting
• Assist Human Resources with onboarding and offboarding activities
• Register visitors in parking and building access systems
• Support Facilities with deliveries
• Support Program Management Group with general tasks
• Order and stock kitchen items and refreshments and organize lunches for employee events and meetings
• Ensure a clean and organized office environment
• Serve as primary point of contact for internal and external communications
• Screen and direct inquiries to appropriate departments
• Manage G&A project timelines and milestones

Explore Administrative Assistant at Shionogi Europe. Review requirements and application details.