Event Coordinator

Sirva

. Coordinate planning and execution for local and regional tradeshows and conferences .

Posted 11/4/2026full-timeFort Wayne • United StatesMid-LevelSenior💰 $50,000 - $60,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event coordination, including managing timelines, logistics, and vendor relationships. Proficient in utilizing event registration platforms and Microsoft Office to enhance event execution and communication.

Highest-signal resume keywords

Event CoordinationMicrosoft Office ProficiencyAttention To DetailProject ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationProject CoordinationLogistical ManagementBudget TrackingInventory ManagementEvent Registration PlatformsShipping DocumentationVendor CoordinationTimeline ManagementSourcing Venues

Soft Skills

Organizational SkillsCollaborationIndependenceProblem-SolvingWritten Communication

Tools & Technologies

CventMicrosoft OutlookMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams

Industry Keywords

Event ManagementHospitalityMarketingTradeshowsConferences

About the role

Key responsibilities & impact

Coordinate planning and execution for local and regional tradeshows and conferences
Manage event timelines, checklists, deadlines and logistical requirements
Coordinate booth requirements, signage, collateral, promotional items and materials
Support larger conferences, events, meetings and strategic events as needed
Communicate with event organizers and internal stakeholders to confirm requirements and ensure deadlines are met
Provide onsite support as required, including setup, registration, booth support and teardown
Build, update and manage event registration sites and attendee communications
Monitor registration activity and provide regular attendance updates
Coordinate name badges, attendee lists, signage, table tents and other event materials
Support hotel room blocks and attendee logistics
Coordinate outbound and return shipping of event materials
Prepare shipping documentation and monitor shipments to ensure timely delivery
Maintain inventory of tradeshow displays, signage, promotional items, collateral and other event materials
Track inventory levels and coordinate replenishment or replacement of materials
Ensure returned event materials are properly accounted for, organized and stored
Conduct periodic inventory reviews and maintain accurate inventory records
Maintain event calendars, planning documents, vendor information and other event records
Assist with sourcing venues, vendors, promotional items and event services
Support sponsorship and partnership deliverables, including tracking deadlines, benefits and required materials
Participate in post-event reviews and help document results, learnings and recommendations
Identify opportunities to improve event processes, organization and efficiency
Collect, track and process departmental invoices and purchase documentation
Coordinate with vendors and internal Finance teams to resolve invoice or payment questions
Assist with purchase orders, deposits, contracts and other documentation as needed
Help maintain accurate budget trackers and identify discrepancies

Requirements

What you’ll need

Associates or Bachelor’s degree in marketing, communications, hospitality, event management, business or a related field preferred
Experience in event coordination, marketing, hospitality, project coordination or a related area preferred; relevant internship experience will be considered
Proficiency with Microsoft Office, including Outlook, Excel, PowerPoint and Teams
Experience with event registration platforms such as Cvent is a plus
Willingness to travel periodically to support events
Strong organizational skills and exceptional attention to detail
Ability to manage multiple projects, deadlines and priorities simultaneously
Strong written and verbal communication skills
Comfortable working independently while collaborating with multiple teams and stakeholders
Ability to assist with event setup and movement of event materials as required

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k)
FSA/HSA
Employer HSA Match
Life & Disability Insurance
Paid Time Off
Volunteer Time Off
ID Theft Protection Plan
Comprehensive benefits package