Executive Assistant, Virtual

Sirva

. Provide high-level support to the Chief Executive Officer and Executive Leadership Team .

Posted 11/9/2026full-timeRemote • United StatesMid-LevelSenior💰 $85,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft 365 applications and possesses strong executive administrative support experience, particularly in managing communications, meetings, and travel for C-suite executives. Exhibits superior organizational and communication skills while maintaining confidentiality and professionalism in a fast-paced environment.

Highest-signal resume keywords

Executive Administrative Support ExperienceAdvanced Proficiency In Microsoft 365Strong Coordination SkillsProject Management ExperienceConfidentiality And Discretion

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive SupportCalendar ManagementExpense TrackingMeeting CoordinationPresentation PreparationDocument DraftingTravel CoordinationReportingProject ManagementBudget Tracking

Soft Skills

Communication SkillsRelationship BuildingCollaborationJudgment And DiscretionMultitasking

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePoint

Certifications & Qualifications

Associate DegreeBachelor's Degree

Industry Keywords

C-Suite SupportExecutive Leadership TeamGlobal OrganizationConfidential InformationCustomer-Centric Mindset

About the role

Key responsibilities & impact

Provide high-level support to the Chief Executive Officer and Executive Leadership Team
Manage executive priorities, calendars, communications, meetings, travel, and key business initiatives
Coordinate executive administration, board and leadership meetings, reporting, presentations, projects, and events
Maintain calendars and provide administrative support
Prepare expense reports and assist with expense and budget tracking
Plan and coordinate office or regional meetings and teleconferences
Coordinate domestic and international travel arrangements
Draft meeting minutes
Draft and edit presentations and prepare hard-copy documents
Assist with local office events and global town hall meetings
Gather, consolidate, and coordinate organizational information for executive reporting, presentations, dashboards, and decision-making materials
Coordinate Board and Executive Leadership meetings, including scheduling, logistics, materials preparation, and documentation distribution
Assist with executive communications, correspondence, presentations, and briefing materials
Serve as a trusted partner to the CEO and ELT and ensure follow-through on priorities, action items, and initiatives
Handle highly confidential information with utmost discretion
Act as liaison between leaders and relevant parts of the organization
Perform other duties as required

Requirements

What you’ll need

Associate/Bachelor’s Degree preferred
5-7+ years of executive administrative support experience, including direct support of C-suite executives or senior leadership teams, preferably in a global organization
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Ability to work independently with minimal direction in a fast-paced environment
Ability to build trusted relationships and effectively manage interactions with senior executives, Board members, and external stakeholders
Ability to work collaboratively across all levels of the organization with a customer-centric mindset
Strong coordination skills with the ability to balance multiple tasks, prioritize work in order to meet deadlines, and be agile with changes in environment and deadlines
Ability to independently exercise good judgment, discretion, and sound reasoning in making important decisions while looking for opportunities to make improvements
Superior organization and communication skills, both written and verbal, professional presence, and ability to multitask
High level of professionalism, integrity, discretion, sound judgment, and commitment to maintaining confidentiality
Previous project management experience highly desirable

Benefits

Comp & perks

Comprehensive benefits package
Medical insurance
Dental insurance
Vision insurance
401(k)
FSA/HSA
Employer HSA Match
Life & Disability Insurance
Paid Time Off
Volunteer Time Off
ID Theft Protection Plan