Payroll Manager

SITEMETRIC

. Own the payroll function for a large and growing nationwide workforce .

Posted 9/30/2026full-timeRemote • United StatesSeniorLead💰 $90,000 - $115,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive expertise in payroll management, including compliance with federal, state, and local wage laws, payroll tax requirements, and multi-state payroll operations. Proven ability to lead and optimize payroll systems while ensuring accuracy and efficiency in high-volume environments.

Highest-signal resume keywords

Payroll ManagementFederal, State, And Local Wage Law ExpertisePayroll System ConfigurationCertified Payroll Professional (CPP)People Leadership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll Tax CompliancePayroll ReconciliationPayroll ReportingPayroll Process AutomationMulti-State Payroll ManagementW-2 FulfillmentSegregation Of DutiesChange ControlAnalytical SkillsEfficiency Optimization

Soft Skills

LeadershipMentoringCross-TrainingProblem-SolvingCommunication

Tools & Technologies

ADP Workforce NowHRISWorkforce Management Systems

Certifications & Qualifications

Certified Payroll Professional (CPP)Fundamentals Of Payroll Certification (FPC)

Industry Keywords

High-Turnover WorkforceConstruction PayrollFacilities ServicesEmployer Tax RegistrationsSUTAUnemployment Claims Management

About the role

Key responsibilities & impact

Own the payroll function for a large and growing nationwide workforce
Own employer tax registrations, withholding accounts, SUTA, and local tax accounts across all states
Establish payroll tax registrations in new states and local jurisdictions before employees begin work
Review and reconcile vendor-prepared payroll tax filings and deposits
Serve as primary contact for federal, state, and local tax agencies
Correct withholdings by work and residence location, including reciprocity agreements and multi-state crew assignments
Determine taxability of supplemental wages, per diem, travel pay, and fringe benefits
Perform and sign off on monthly, quarterly, and annual payroll tax reconciliations
Direct year-end W-2 preview reconciliation, production, distribution, and corrections
Serve as authority on FLSA and state and local wage and hour law
Direct semi-annual reviews of minimum wage changes and verify payroll-system rates
Maintain pay-frequency, pay-statement, wage-notice, garnishment, levy, and record-retention compliance
Coordinate responses to unemployment claims, wage claims, agency audits, and government inquiries
Review and approve payroll registers; transmit and fund payroll
Design and enforce segregation of duties and dual controls
Approve production configuration changes to earnings codes, deductions, taxes, accruals, and pay rules
Own payroll system configuration and the ADP vendor relationship
Monitor payroll integrations with HRIS and workforce-management systems
Administer system security roles and conduct access reviews
Prepare payroll reporting packages for Finance, Accounting, HR, and executive leadership
Support financial, workers’ compensation, and 401(k) plan audits
Analyze overtime and attendance trends and deliver insights to Operations and Finance
Monitor payroll KPIs and reconcile accrued payroll, PTO liability, and deduction accounts
Supervise, cross-train, mentor, and evaluate the payroll team
Set departmental goals, performance expectations, and SOPs
Own payroll policy, SOP governance, and internal controls
Drive automation and process improvement
Escalate issues to internal stakeholders and perform other duties as assigned

Requirements

What you’ll need

10+ years of payroll experience, including 5+ years leading a multi-person payroll function with a nationwide footprint
Demonstrated expertise in optimizing payroll systems, increasing efficiency, and driving continuous improvement
Deep knowledge of federal, state, and local wage and hour law, payroll tax requirements, and multi-state compliance across a nationwide footprint
Experience managing payroll for thousands of employees, including a large hourly, field-based workforce
Certified Payroll Professional (CPP) strongly preferred; FPC considered with equivalent experience
Proven track record of designing and enforcing payroll internal controls and segregation of duties
Strong working knowledge of payroll system configuration, integrations, and change control
Excellent analytical, reconciliation, and reporting skills
People leadership experience with a track record of developing and cross-training direct reports
Ability to operate with precision in a high-volume, fast-paced environment
Experience with construction, facilities services, or other field-based, high-turnover workforce environments preferred
Experience with ADP Workforce Now or comparable enterprise payroll platforms preferred
Familiarity with outsourced garnishment, unemployment claims management, and W-2 fulfillment services preferred
Experience managing payroll in a high-growth business preferred
Background in payroll process automation and system-driven compliance preferred

Benefits

Comp & perks

Health, dental, and vision insurance for full-time employees
401(k) eligibility
Accrued paid sick leave for all employees
Flexible PTO
Opportunities for career growth and professional development
Supportive team culture that values clarity, reliability, and high performance
Access to the right tools, technology, and support to do your best work
10% discretionary bonus