Corporate Secretary Executive

Sleek

. Manage company incorporations, including private limited companies, sole proprietorships, and partnerships .

Posted 9/19/2026full-timeRemote • MalaysiaJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing corporate secretarial functions, including compliance with the Hong Kong Companies Ordinance, drafting corporate documentation, and maintaining accurate records. Proficient in fostering client relationships and ensuring adherence to regulatory requirements in a fast-paced environment.

Highest-signal resume keywords

Corporate Secretarial ManagementHong Kong Companies Ordinance KnowledgeStatutory Documentation DraftingRegulatory Deadline TrackingICSA Qualification or GradCG Status

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Corporate Governance ComplianceStatutory Register MaintenanceMinute Book ManagementAGM and EGM DocumentationCorporate Change FacilitationClient Guidance and SupportCross-Functional CollaborationFast-Paced Environment AdaptabilityAttention to DetailOrganizational Skills

Soft Skills

Relationship BuildingCommunication Skills

Certifications & Qualifications

ICSA QualificationGradCG Status

Industry Keywords

Corporate AdministrationLegal ComplianceHong Kong EntitiesStatutory DeadlinesCorporate Secretarial Functions

About the role

Key responsibilities & impact

Manage company incorporations, including private limited companies, sole proprietorships, and partnerships
Coordinate transfers of corporate secretarial appointments for existing companies
Draft statutory documentation, including AGMs, EGMs, and Board Resolutions
Maintain minute books, statutory registers, and internal databases
Monitor and manage statutory deadlines for assigned clients
Facilitate incorporations, annual returns, and corporate changes for Hong Kong companies in accordance with the Hong Kong Companies Ordinance
Ensure compliance with corporate governance standards and regulatory requirements
Provide guidance and support to clients and foster long-term relationships
Collaborate with cross-functional internal teams
Perform other corporate or ad-hoc administrative duties assigned by management
Report to the Portfolio Team Manager and Corporate Secretary Managers
Participate in the stated interview process and professional reference verification

Requirements

What you’ll need

1–3 years of relevant professional experience, ideally within Corporate Secretarial, Legal Compliance, or Corporate Administration functions
Based in Malaysia
Prior hands-on experience managing Hong Kong entities
Working knowledge of the Hong Kong Companies Ordinance
Full fluency in English and either Cantonese or Mandarin, both written and spoken
Experience drafting basic corporate documentation, such as resolutions or minutes
Experience tracking regulatory deadlines
Strong organizational skills
High attention to detail and accuracy in documentation
Ability to thrive and maintain accuracy in a fast-paced, high-growth environment
ICSA qualification or GradCG status is highly preferred, though not required
Consent to required background checks, which may include education, criminal history, political exposure, bankruptcy, or adverse credit history checks

Benefits

Comp & perks

Work from home 5 days per week
Flexible start times to accommodate family or other needs
Fully remote from anywhere in the world for 1 month each year
Competitive market salaries
Generous paid time off and holiday schedules
Employee share ownership plan eligibility for certain staff
Internal and external-facing training programmes
Responsibility and autonomy
Diverse and inclusive environment
B Corp-certified employer
Kindness- and humility-focused culture