Facilities Manager

Small Door

. Manage day-to-day facilities operations across an assigned portfolio of veterinary practices .

Posted 9/28/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $90,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in facilities management, including oversight of multi-site operations, vendor management, and preventative maintenance programs. Proficient in managing budgets, proposals, and capital projects while ensuring effective communication and problem-solving across teams.

Highest-signal resume keywords

Facilities ManagementCMMS/Work-Order SystemsVendor ManagementPreventative MaintenanceBudget Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Facilities OperationsHVAC SystemsPlumbing SystemsElectrical SystemsFire/Life-Safety SystemsCapital ProjectsWork OrdersSite AssessmentsMaintenance ProgramsProposal Review

Soft Skills

Organizational SkillsCommunication SkillsProblem-Solving SkillsPrioritization Skills

Tools & Technologies

CMMS Platform

Industry Keywords

VeterinaryHealthcareMulti-Location EnvironmentFacilities Operations

About the role

Key responsibilities & impact

Manage day-to-day facilities operations across an assigned portfolio of veterinary practices
Triage and manage facilities requests, escalations, and emergency repairs through resolution
Manage work orders, preventative maintenance, and facility information through the CMMS platform
Coordinate and manage third-party facilities partners, contractors, and local vendors
Review proposals, scopes, pricing, and invoices and track facilities spending against budget
Coordinate with landlords and property managers on building repairs and landlord responsibilities
Conduct site visits and facility assessments to identify maintenance, repair, and capital needs
Manage preventative maintenance programs for HVAC, plumbing, electrical, fire/life-safety, and other building systems
Identify recurring issues and recommend repair, replacement, or capital solutions
Coordinate smaller capital projects, equipment replacements, and practice refreshes
Partner with Development and Operations on capital planning, larger projects, and facilities priorities
Maintain clear communication with practice teams regarding issue status, timing, and resolution

Requirements

What you’ll need

3–5+ years of facilities management or related experience, preferably supporting a multi-site portfolio
Experience in veterinary, healthcare, retail, hospitality, or another multi-location environment preferred
Experience with CMMS/work-order systems, vendor management, and preventative maintenance
Working knowledge of commercial HVAC, plumbing, electrical, and fire/life-safety systems
Experience managing facilities budgets, proposals, and small capital projects
Strong organizational, communication, and problem-solving skills
Ability to independently prioritize a high volume of facilities needs across multiple locations
Ability to travel regularly between practice locations