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About the role
Key responsibilities & impact- Provide project management coordination for critical infrastructure and science deployment initiatives
- Monitor project timelines, maintain delivery logs, track action items, and flag schedule risks
- Coordinate end-to-end temporary and vendor hiring pipeline logistics
- Support managers with drafting job descriptions and headcount approval documentation
- Follow up with HR, Finance, and recruitment stakeholders to keep candidate pipelines moving
- Coordinate candidate scheduling, interviewer availability, and interview panels
- Coordinate new hire onboarding logistics, including hardware provisioning and access requests
- Schedule high-level project meetings and prepare agendas
- Document service ownership transitions and follow up on post-meeting action items with international stakeholders
- Support internal approval workflows and track compliance updates
- Assist with Legal communications regarding resource usage or terms updates
- Record, categorise, and process user feedback, feature requests, and operational logs
- Represent SmartPA while working closely with a global technology client
Requirements
What you’ll need- Proven experience in a Project Coordination, Recruitment Coordination, or Team Operations role within a fast-paced corporate or technology environment
- Practical experience managing complex coordination tasks with multiple moving parts
- Exceptional, proven stakeholder management skills
- Experience building, updating, and maintaining tracking sheets, project logs, or pipeline dashboards
- Advanced proficiency in Google Workspace tools, specifically Docs, Slides, and Google Sheets
- Exceptional attention to detail and a highly methodical approach to managing diaries, documentation, and task dependencies
- Experience working alongside technical software engineering, data science, or deployment infrastructure teams (desirable)
- Familiarity with project management tracking software or Applicant Tracking Systems (ATS) (desirable)
- Practical experience or high aptitude for using AI platforms and LLMs such as Gemini (desirable)
- Ability to work Monday–Friday aligned to UK working hours
- Submit a CV and cover letter
- Successful candidates complete two interview stages and skills testing
Benefits
Comp & perks- Competitive Salaries
- Department Incentives
- 33 Days Holiday
- Employee Assistance Programme
- Flexible working
- Career development
- Meaningful progression