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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in project coordination and stakeholder management within fast-paced corporate environments, leveraging advanced proficiency in Google Workspace tools and project management best practices to enhance operational efficiency.
Highest-signal resume keywords
Project CoordinationStakeholder ManagementGoogle Workspace ProficiencyTracking Sheets ManagementRecruitment Coordination
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project CoordinationRecruitment CoordinationTracking Sheets ManagementPipeline DashboardsCompliance Tracking
Soft Skills
Exceptional Attention to DetailMethodical ApproachEffective Communication
Tools & Technologies
Google WorkspaceProject Management SoftwareApplicant Tracking SystemsAI PlatformsLLMs
Industry Keywords
Infrastructure DeploymentCloud MigrationCandidate SchedulingOnboarding LogisticsStakeholder Engagement
Tech Stack
Tools & technologiesCloud
About the role
Key responsibilities & impact- Provide dedicated project management coordination for critical infrastructure and science deployment initiatives, including server maintenance and cloud migration programmes
- Monitor project timelines, maintain delivery logs, track action items, and flag schedule risks
- Coordinate logistics for the end-to-end temporary and vendor hiring pipeline
- Support managers in drafting job descriptions and prepare headcount approval documentation
- Follow up with HR, Finance, and recruitment stakeholders to keep candidate pipelines moving
- Coordinate candidate scheduling, gather interviewer availability, and build interview panels
- Coordinate new-hire onboarding logistics, including hardware provisioning and access requests
- Schedule high-level project meetings and prepare agendas
- Document service ownership transitions and follow up on post-meeting action items with international stakeholders
- Support internal approval workflows and track compliance updates
- Assist with Legal communications regarding resource usage or terms updates
- Record, categorize, and process user feedback, feature requests, and operational logs
- Leverage project management best practices and digital tools to scale administrative workflows and improve delivery precision
- Represent SmartPA while working closely with a global technology client
Requirements
What you’ll need- Proven experience in a Project Coordination, Recruitment Coordination, or Team Operations role within a fast-paced corporate or technology environment
- Practical experience managing complex coordination tasks with multiple moving parts
- Exceptional, proven stakeholder management skills
- Experience building, updating, and maintaining tracking sheets, project logs, or pipeline dashboards
- Advanced proficiency in Google Workspace tools, specifically Docs, Slides, and Google Sheets
- Exceptional eye for detail and highly methodical approach to managing diaries, documentation, and task dependencies
- Experience working alongside technical software engineering, data science, or deployment infrastructure teams (desirable)
- Familiarity with project management tracking software or Applicant Tracking Systems (ATS) (desirable)
- Practical experience or a high aptitude for leveraging AI platforms and LLMs such as Gemini (desirable)
- Ability to work Monday–Friday aligned to UK working hours
- CV and cover letter required
- Successful completion of two interview stages and skills testing
Benefits
Comp & perks- Competitive salary
- 33 days holiday
- Fully remote
- Ongoing development and career opportunities
- Department incentives
- Employee Assistance Programme
- A genuinely positive, people-first culture